Paid Time Off

Paid Time Off

  • Sick and Bereavement

  • Classified/Career Service Sick Leave Policy »
    • Full-time twelve month employees accrue 15 sick days per calendar year.
      • 7 hour Work Schedule = 105 hours
      • 8 hour Work Schedule = 120 hours
    • Full-time ten month employees accrue 12½ sick days per calendar year.
    • Part-time employees earn sick time at a rate proportionate to their assigned hours.

    The full allotment of sick leave is granted to full time employees at the beginning of the calendar year, however sick leave is accrued on a monthly basis. Please review the Classified/Career Service Sick Leave Policy for information regarding eligibility, entitlements, and procedures.

    Unclassified Sick Leave Policy »
    • Full-time twelve month employees accrue 15 sick days per calendar year.
      • 7 hour Work Schedule = 105 hours
      • 8 hour Work Schedule = 120 hours
    • Full-time ten month employees accrue 12½ sick days per calendar year.
    • Part-time employees earn sick time at a rate proportionate to their assigned hours.

    The full allotment of sick leave is granted at the beginning of the applicable benefit year however sick leave is accrued on a monthly basis. Please review the Unclassified Sick Leave Policy for further information regarding eligibility, entitlements, and procedures.

    NJ Paid Sick Leave Act »

    Employees not covered under the Classified/Career Service or Unclassified Sick Leave Policies may be entitled to New Jersey Paid Sick Leave. 

    You can review eligible leave balances in your Workday Absence Calendar or by selecting Manage Absence in your Workday account. Please note that sick and vacation leave balances displayed in your Workday Absence Calendar reflect a combination of earned and unearned leave time.

  • Vacation

  • Classified/Career Service Employees

    Vacation allowance should be taken during the calendar year at such time as permitted or directed by the supervisor, unless the supervisor determines that it cannot be taken because of work demands.

    Employees may carry forward to the next calendar year up to one year's entitlement of vacation days.

    Note: Any leaves of absence without pay, for one calendar month or more will affect the calculation of employee's years of service.

    Vacation time for twelve month classified employees is accrued as follows:

    • 1 to 4 years of service ........... 12 days
    • 5 to 11 years of service ......... 15 days
    • 12 to 20 years of service ........20 days
    • After 20 years of service .........25 days

    Vacation time for ten month classified employees is accrued as follows:

    • 1 to 4 years of service ............10 days
    • 5 to 11 years of service ..........12 ½ days
    • 12 to 20 years of service ........16 ½ days
    • After 20 years of service .........20 ¾ days

    Unclassified Employees

    AFT Professional Staff and Project Specialist

    • Full-time twelve month employees are credited with 22 vacation days per calendar year.
    • Full-time ten month employees are credited with 18 vacation days per calendar year.

    Employees may carry forward to the next calendar year up to one year's allotment of vacation days. 

    Higher Ed Managers and Confidential Employees

    • Full-time12 month  are credited with 22 vacation days per fiscal year.
    • Full-time 10 month employees are credited with 18 vacation days per fiscal year.

    Employees may carry forward to the next fiscal year up to one year's allotment of vacation days. 

    Faculty do not receive vacation leave.

    You can review eligible leave balances in your Workday Absence Calendar or by selecting Manage Absence in your Workday account. Please note that sick and vacation leave balances displayed in your Workday Absence Calendar reflect a combination of earned and unearned leave time.

  • Administrative Leave (ADL)

  • During the first year of employment, classified employees earn a half day of administrative leave for each full calendar month of employment up to a maximum of three days for the remainder of the calendar year. 

    In January of each year thereafter, classified employees are advanced the allotted administrative leave.

    Administrative leave must be used in the calendar year in which it is granted and cannot be carried into the next calendar year.

    Leave time is allotted at the beginning of the year on the assumption that the employee will remain in pay status throughout the year. If the employee resigns prior to the end of the year, leave time is prorated. 

    Use of administrative leave must be requested by the employee and approved in advance by the supervisor.

    Administrative leave may be used for:

    • emergencies;
    • observance of religious or other days of celebration, but not for public holidays
    • personal business.

  • Jury Duty

  • Employees shall be granted leave with pay for the time required to attend jury duty that is scheduled during work hours. 

    Employees must submit proof that they have served as a juror. Documentation should be submitted to HR via WPConnect using My Document Upload link before the end of the pay period. Please contact humanresources@wpunj.edu if you have any questions.

  • Payout of Earned Time

  • If you meet the eligibility criteria, you may be entitled to a payout of earned time at Separation or Retirement. The following table is for informational purposes only and is not a guarantee of benefits. You should consult the applicable policies and/or your Union Contract for further information regarding eligibility and entitlements. 

    Payout of earned time at Separation/Retirement

    Union (if applicable)

    Employee category

    Vacation

    Sick (Supplemental Compensation on Retirement/SCOR)

    up to $15k*

    		 Comp Time

    Paid Leave Bank (PLB)

    earned in 2010

    Paid Leave Bank (PLB)

    earned in 2020

    Administrative

    Leave (ADL)**

    American Federation of Teachers (AFT)

    Faculty

    No

    No

    No

    Yes

    N/A

    N/A

    American Federation of Teachers (AFT)

    Faculty Librarians and Non-Teaching Professionals (NTP's)

    Yes

    Yes

    No

    Yes

    N/A

    N/A

    Communication Workers of America (CWA)

    Full and part time

    Yes

    Yes

    Yes

    N/A

    No

    No

    Not-applicable

    Higher Education Managers (HEM)

    Yes

    Yes

    No

    Yes

    No

    N/A

    International Federation of Professional and Technical Engineers (IFPTE)

    Full and part time

    Yes

    Yes

    Yes

    N/A

    N/A

    No

    Policemen's Benevolent Association (PBA)

    Full time

    Yes

    Yes

    Yes

    N/A

    N/A

    No

     * Sick Leave Payout is payable at Retirement only

     * * ADL must be used by the end of the Calendar Year for eligible employees