Project Employees

Project Employees are non-student hires employed for a temporary defined duration, with an hourly rate of pay basis. Newly hired project employees will be subject to a background screening. 

Managers are responsible to ensure funding is available before extending any offer of employment.

Furthermore, no project employee may begin working before they have completed Form I-9.  

To obtain a position number [Budget approval], managers should:

  • Notify the Budget Department via email requesting the assignment be created

  • Include the prospective employee’s name, identifying information and BANNER number (if applicable)

  • Specify the assignment begin and end date

  • Indicate the Budget Fund Organization Account Program (FOAP) to be charged

  • Specify the hourly rate of pay

  • Copy humanresources@wpunj.edu and payroll@wpunj.edu

The initiating supervisor and copyholders to the email will receive an approval notification from the Budget Department which will authorize the establishment of the assignment.    

Project employee hiring process:

Once you receive approval from Budget, the project employee must complete specific forms prior to or no later than one day after the start of work. If the assignment duration is for one day only, documents must be completed prior to the start of the assignment. The project employee may not begin work and will not be paid until the following forms are completed.

  • Have the project employee complete the Personal Information Form and return it to Human Resources.

  • New Project Employees will be subject to a background investigation.

  • Form I-9 (must be completed first)

    • Your department's I-9 ambassador should send an invitation via email to the project employee to complete form I-9. 
    • Please note this must be completed within 3 days of the hire date, failure to do so will delay employment start date 
  • When all sections of the I-9 Form are complete, the project employee will be granted access to the Employee Tab in WPconnect.
    • This access allows them to complete the Direct Deposit and Federal / State Tax Forms (W4).
    • They will receive a WPconnect notification when access has been granted.
    • Once they receive this notification, please instruct them to complete the Federal and State Tax and Direct Deposit forms as soon as possible.

                 ** If they do not submit a Federal or State Tax form deductions will be withheld from their pay check based on IRS and State regulation.

 For inquiries regarding new hire paperwork email Human Resources at humanresources@wpunj.edu