2020 – 2021 Academic Year The William Paterson University Mission Statement William Paterson University of New Jersey is a public institution that offers an outstanding and affordable education to a diverse traditional and nontraditional student body through baccalaureate, graduate and continuing education programs. The University's distinguished teachers, scholars and professionals actively challenge students to high levels of intellectual and professional accomplishment and personal growth in preparation for careers, advanced studies and productive citizenship. Faculty and staff use innovative approaches to research, learning and student support to expand students’ awareness of what they can accomplish. The University’s graduates embody a profound sense of responsibility to their communities, commitment to a sustainable environment, and active involvement in a multicultural world. VISION: THE UNIVERSITY IN 2022 William Paterson University will be widely recognized as the model of outstanding and affordable public higher education characterized by rigorous academic preparation and a wide array of experiential, co-curricular and extra-curricular opportunities. The University will be distinctive for nationally recognized programs that prepare its students for the careers of today and tomorrow, and known for its support of the personal growth and academic success of a highly diverse student body. It will be an institution of first choice for students committed to transforming their lives and making a difference. CORE VALUES At the core of everything the University does, the following five values define its ethos and fundamental beliefs: Academic Excellence As individuals and as an institution, we seek to model and to impart to our students the highest standards of knowledge, inquiry, preparation, academic freedom and integrity, as well as an expanded sense of what an individual can accomplish.. Creating Knowledge We strive to expand the boundaries of knowledge and creative expression in and outside of our classrooms. We help students think imaginatively and critically and encourage innovative solutions to social issues, the challenges of ecological sustainability and economic growth and ethical dilemmas confronting our communities, regions, nation and world. Student Success Students are our reason for being. We judge our effectiveness, progress and success in terms of how well we provide a platform for their personal, intellectual and professional development, enabling them to transform their lives and become civically engaged. Diversity We value and promote the expression of all aspects of diversity. We maintain a campus culture that welcomes diversity of personal circumstances and experiences and prepares students to become effective citizens in an increasingly diverse, interdependent and pluralistic society. Citizenship We challenge our students, faculty, staff and alumni to recognize their responsibility to improve the world around them, starting locally and expanding globally. We offer critical expertise to New Jersey and our region, while our scholarship and public engagement address pressing community needs in the region and beyond in keeping with our public mission. Approved by the William Paterson University Board of Trustees March 19, 2012. Residential Community Values Statement In the WP residential community, we: CARE for one another Treat others with RESPECT Actively PARTICIPATE and ENGAGE to create a positive residential experience Are OPEN to and ACCEPTING of perspectives that are different than our own Take RESPONSIBILITY for our actions Understand the importance of SAFETY LEARN new things Have FUN Residential Community Civility Statement William Paterson University is a community composed of students, faculty, and staff of different genders, religious affiliations, ethnic and socioeconomic backgrounds, sexual orientation, and levels of differing abilities. We all must do our part to encourage positive interaction and relationships among members of our residential community. There is a great deal to be learned and shared by each of us. We encourage you to become involved in campus life and to have an open exchange of ideas, beliefs, and values with other students, faculty, and staff. The University states in its mission statement that: “We help to prepare our students to actively participate in effecting change in their own lives, their communities, and to function competently in a multi-cultural global society.” The Office of Residence Life fully supports the University’s goal to help create, maintain, and foster an environment where all people can come together to live, learn, and enjoy life within a supportive and positive campus environment. The Office of Residence Life asks the following of our resident students: Promote a positive residential community To respect those who live in our community and their freedom to express their views. To discourage intolerance, hatred, and injustice, and promote constructive resolution of conflict in our residential community. To address and report all behaviors and actions that subtract from our positive residential community. To take responsibility for personal behavior as this behavior not only affects oneself but the community as a whole. To acknowledge the holistic learning opportunities offered by Residence Life and the University. To respect the physical buildings and areas that are all residents’ home away from home. Be open to growth and development Respect your own mental and physical health, and to be supportive of fellow community members in their journey of development. Contribute to the community’s overall success Do your personal best to be a positive contributor and active member in our residential community and our University. The Office of Residence Life Mission Statement and Philosophy The Office of Residence Life supports the mission of William Paterson University and the Division of Student Development by providing an atmosphere that enhances the academic success and personal growth of our students. We provide opportunities for students to develop through participation in programs, and assuming responsibility for themselves and their living environment. We work to foster a community that values diversity and promotes mutual respect. It is our intention to provide co-curricular experiences that are essential to the development of our current and future students. Our Philosophy To ensure that the mission of the Office of Residence Life is achieved, our philosophy is: To provide students with information to help them become successful problem solvers and make responsible decisions. Information is provided through various forms of communication, including web-based and other social media platforms. To offer programs that challenge students to identify important problems, questions, and issues related to the areas of development, such as diversity, health and wellness, and personal discovery. To encourage students to explore their personal values, beliefs, and ethics to help increase their self-awareness and identity development. To afford opportunities for students to develop leadership skills through which they learn to work collaboratively and develop meaningful relationships. To actively prepare our students to participate in effecting change in their own lives and their communities and to function competently in a multi-cultural global society. To support student and academic success through extracurricular and co-curricular activities to help students become well rounded, engaged, successful students. Our Residence Halls The residential campus at William Paterson is made up of the following areas: Century Hall, High Mountain East, High Mountain West, Hillside Hall, the Apartments (Heritage and Pioneer Halls), Matelson Hall, Overlook South, Skyline Hall, and White Hall. All residence halls are non-smoking communities. All resident students are required to have a meal plan, with the exception of those residing in the Apartments complex. Century Hall accommodates 287 students in mainly double rooms, but there are also limited single and triple occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. Century Hall houses upper-class students; there are currently no age restrictions. High Mountain East accommodates 192 students in double and triple rooms only, arranged “suite style” with a bathroom connecting the two separate rooms. High Mountain East houses first-year students and features the first year Honors community. High Mountain West accommodates 198 students in double and triple rooms only, arranged “suite-style” with a bathroom connecting the two separate rooms. High Mountain West houses first-year students. Hillside Hall accommodates 260 students in mainly double rooms, but there are also limited single and triple occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. Hillside Hall houses upper-class students; there are currently no age restrictions. The Apartments (Heritage and Pioneer Halls) house upper-class students and graduate students who are 20 years of age by the start of the fall semester date. Each furnished apartment accommodates four students sharing two bedrooms, a living room/kitchen area, and bathroom. There are no single occupancy rooms in the apartments. Matelson Hall accommodates approximately 75 students in all single rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. Matelson Hall houses upper-class students; there are currently no age restrictions. Overlook South accommodates approximately 400 first-year students in mainly double rooms, but there are also limited single occupancy rooms. All rooms are arranged in “suite-style”, with a bathroom connecting the two separate rooms. Skyline Hall accommodates approximately 282 students in double rooms, there are no single occupancy rooms in this building. This building features an updated suite-style that has 3 individual doors within the suite: one to each two-person bedroom and one to the bathroom. White Hall accommodates approximately 68 graduate and upper-class students. Rooms are all suite-style featuring both single and double occupancy. Substance-Free Housing One of our residence halls, Century Hall, features a substance-free housing area. All students who choose to live on this area must sign a written agreement committing themselves to living a healthy, substance-free lifestyle. Being part of the substance-free floor provides students with an opportunity to live in a community that promotes and supports a healthy living environment. For more information, visit the Central Residence Life Office in the lower level of White Hall. Gender-Inclusive Housing William Paterson University seeks to provide a living environment welcoming to all gender identities, one not limited by the traditional gender binary. Gender-inclusive housing is available to all students and allows for same-gender, opposite-gender, or other-gender identities to live together regardless of gender. This provides a living/learning environment where residents can learn about and explore gender identity and expression in a comfortable and supportive environment. Gender-inclusive housing participants must commit to maintaining an inclusive and welcoming living environment free of discrimination. Each resident accepted to live in gender-inclusive housing must agree to the Gender-Inclusive Housing Agreement and will have responsibility to develop and uphold standards for the community in congruence with valuing all persons and seeking to learn from their diverse experiences and perspectives. Any student interested in Gender Inclusive Housing should contact or visit the Central Residence Life Office in the lower level of White Hall so that our staff can work to assist any student in finding the best housing solution available. Residence Hall Offices Each residential area has an office that serves as the” communication center” for that area. The staff in the hall office is responsible for coordinating all activities within the residential area, from planning activities to distributing keys and accommodating room change requests. If anything occurs in the residence halls that should be reported, students should go to their hall office and speak with the resident director. The Apartments Hall office is located on the first floor of Pioneer Hall room 106. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The Century Hall office is located on the first floor of Century Hall room 104. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The High Mountain East/High Mountain West Hall office is located on the ground floor of High Mountain West room G-14. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The Hillside Hall office is located on the first floor of Hillside Hall room 104. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The Overlook South office is located in Overlook South room D-104. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The Skyline Hall office is located on the ground floor of Skyline Hall room 231 . The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m., seven days a week. The White Hall/Matelson Hall office is located on the first floor of White Hall room 110. The office is open 8:30 a.m.–4:30 p.m., Monday through Friday, and 8:00 p.m.–10:00 p.m. seven days a week. Residence Life Professional Staff The Central Residence Life office is located on the lower level of White Hall and is open 8:30 a.m. – 4:30 p.m., Monday through Friday. Located within the Central Office are the following staff members: The director of residence life is responsible for the overall management of residence hall activities and administrative processes, and additionally supervises the recruitment, selection, training, and evaluation of the professional resident director staff, resident assistants and desk assistants. In addition, the director oversees the scheduling and supervision of the professional security guards. The director is also responsible for overseeing summer conference programs. The director serves on various student life committees. The associate director of residence life for operations serves as the chief operations staff member for the department. Some specific responsibilities include network and data base management for all of Residence Life, hall and room assignments, room selection, student record keeping and demographic reports, and the posting of bills for room and board. This person also oversees summer school assignments. The assistant director of residence life for facilities management is responsible for assisting with the administrative facets of the department, including room condition reports; inventory of furniture; hall openings and closings; daily communication with custodial/repair staff; and other related duties. In addition, the assistant director is the liaison to facilities management offices at the University. The assistant director of residence life for student success and engagement oversees all residential academic support programs and services. All residence life community development, programming and civic engagement responsibilities are managed by this position. The assistant director may also serve on various student life committees, and acts as the residential liaison to the Academic Support and Development Offices at the University. The resident directors are responsible for the overall management of the hall and all activities within their respective halls including supervision of the resident assistant staff, programming, and discipline. They are full-time professional staff members who live on campus in order to respond to the needs of the students in emergencies. Resident directors have extensive training in student services and are a resource for students and the resident assistant staff. Resident Assistants The resident assistant (RA) staff is a group of trained student leaders responsible for the activities of their floor or wing. They plan activities and programs, provide advice to students, assist in resolving conflicts and work to foster a community atmosphere on the floor that is conducive to academic success and social interaction. The RA is the student’s first contact for any questions or concerns. RAs are on duty on a rotating basis and are available between 4:30 p.m. and 8:30 a.m. for emergency situations. You are encouraged to reach out to your RA or any member of the Residence Life Professional staff to report any concern that you may have. The residence life staff is trained to assist students with a wide variety of issues and concerns. Desk Assistants The desk assistant (DA) staff is a group of trained student leaders who are responsible for enforcing the security desk operations and guest and visitation policies as part of a collaborative effort to provide a safe community within the residence halls. They work at the security desk area at each residence hall's entrance. The DA staff requires students’ and their guests/visitors’ knowledge of and cooperation with the University policies in order to be successful in providing a safe residential community. General Information Students are responsible for familiarizing themselves with, and abiding by, residence life and University policies. Residence life policies are discussed in this handbook; University policies are discussed in the Student Handbook, which is available online at http://www.wpunj.edu/student-conduct/student-handbook/ University Email Policy Email is an official William Paterson University form of communication. The University reserves the right to send official communications to students by email with the full expectation that students will receive email, read these emails, and respond accordingly in a timely fashion. Students are expected to check their WPU email on a frequent and consistent basis in order to stay current with University related communications. They must ensure that there is sufficient space in their email accounts to allow for email to be delivered. Students have the responsibility for recognizing that certain communications may be time critical. Emails being returned due to “mailbox full” or “error forwarding” messages are not acceptable excuses for missing official University communications via email. Students who choose to have their email forwarded to a private (unofficial) email address outside the University network address do so at their own risk. The University is not responsible for any difficulties that may occur in the proper or timely transmission or access of email forwarded to any unofficial email address, and any such problems will not absolve students of their responsibility to know and comply with the content of official communications sent to students’ official William Paterson University email addresses. Emergency Notification Systems Rave is the University’s Emergency Notification System (WP Alert). It also includes the Guardian App which allows students to communicate directly to University Police in an emergency. WP Alert is utilized for notifications of campus situations (ie. weather emergencies, power outages, critical incidences, road closures etc.) that pertain to University operations. Resident students are required to be in the WP Alert system. The Guardian App allows students to communicate directly with University Police or their Guardians regarding their safety and/or situations they are witness to on campus. The Rave Guardian Mobile App is available free of charge at the Google Play or Apple Store. A two-step verification process is required to enroll. The Guardian App includes the following: Safety Timer Ability to set a “Safety Timer” session. Once activated, “guardians” selected to be in the users virtual safety network can monitor the users status updates and location. Guardians are automatically notified at assigned check-in times. If the timer expires or the user initiates a panic call, Guardian automatically notifies trusted safety resources. Tips & Multi-Media Messaging Allows campus members to send text and photo content directly to Campus Police officials via secure cloud infrastructure. Campus safety officials can provide instruction or follow up to learn more. Tips can be sent anonymously or not. Emergency Call Button Through the mobile device, a user can send an alert to Campus Police with one-click, automatically providing student information and GPS location. Safety Profiles for Faster Emergency Response Student-created safety profiles contain details such as residence and medical condition information that are automatically presented to campus safety officials during an emergency call for faster, more precise response. Student safety profiles are available during emergencies, on and off campus, to Campus Police and Smart911-enabled 9-1-1 centers nationwide. Housing Operations Room Assignments Students are assigned a space in either a room or apartment. With the exception of small number of assigned triples and singles, the majority of the rooms in all of residence halls are designed for double occupancy. Each apartment is a two-bedroom apartment that houses four residents. Students may not allow residents or nonresidents to occupy a room/space to which they are not assigned. In addition, switching room assignments without administrative approval or subletting in the residence facilities is strictly prohibited. Each room is furnished by the institution and furnishings may not be disassembled or removed from the room by the resident. Room Selection The Department of Residence Life establishes room selection and assignment procedures for the fall semester early in the preceding spring semester. All current residents are informed of this procedure to allow them sufficient time to prepare for room selection for the following academic year. Resubmission of the Residence Life Housing Application and non-refundable housing deposit is required to participate in the room selection process. Students are responsible for adhering to all established room selection timelines and procedures. Roommates Students may request friends as roommates on their housing application; if requests are mutual and submitted by the required date established by Residence Life, they may be honored. Late submissions for housing may have requests placed on hold. Many students do not request their roommates prior to the beginning of the academic year, and adjustments may need to be made during the semester with the assistance of the Residence Life Staff. The keys to having a successful roommate relationship are cooperation, communication, compromise and mutual respect. At the beginning of each academic year, or when a room change occurs, each room is required to complete a living in community agreement. This process assists individuals by providing the opportunity to communicate expectations, concerns, and needs for a comfortable living environment. Through the assistance of the RA, residents are encouraged to discuss their needs and feelings as related to their room/suite/apartment living arrangement. When conflicts arise, students are expected work together with the assistance of the residence life staff to resolve roommate issues in a positive and productive manner. The living in community documents will be used by the residence life staff should a conflict arise. Room Changes Students are encouraged to work out roommate conflicts among themselves or with the help of their resident assistant and/or resident director. The living in community documents are the tools used to facilitate the mediation process. The Department of Residence Life works with students to develop a relationship based on cooperation, communication, compromise and respect. Should the process not benefit the roommate pairing, then the resident director will intervene to assist and possibly arrange for a room change, if spaces are open. Room changes are not made on the basis of race, ethnicity, religion, or sexual orientation. A student’s room assignment is for a specific room space. Room assignments may not be changed without discussion with, and approval from a residence life professional staff member. Room changes are not made into fully open rooms or suites, in accordance with the Residence Life Room Consolidation procedures. The University reserves the right to deviate from the room change practices when required to do so by applicable law or University policy. Room Consolidation The Department of Residence Life reserves the right to assign a student occupant, assign roommates, consolidate vacancies, and change occupants as necessary during the period of occupancy. The Department of Residence Life will notify any/all students affected in a timely manner. Room Inspections The overall condition of student rooms is monitored throughout the year. Building upgrades are strategic and cyclical for replacement and repairs. Each room is inspected by Residence Life staff prior to the start of the fall semester, and repairs are requested and noted as needed. All residents have the opportunity to review the condition of the room as they take occupancy and submit in writing on the student assessment form any concerns. The form is due to the hall office within three days of moving into a residence room. The pre-inspection by the residence life staff and the student’s written review are maintained by the hall office. After a student formally checks out of the room, the staff will complete an inspection of the room and compare the condition of the room upon vacating the space to the condition of the room at the beginning of occupancy. This comparison will indicate any differences that may be billed to the student or if the damage is accepted as normal wear. Students should make every effort to return the room to the condition which they found it at check-in to avoid damage billing. Residents are responsible for the cleaning and upkeep of their room and/or apartment, especially their bathroom and kitchen areas, during the academic year. Many residents find it helpful to rotate this responsibility with the students living in the suite/apartment in order to evenly distribute this responsibility. Health and Safety Inspections Periodically during each semester, Residence Life staff members make announced room/apartment checks to verify room/bathroom conditions and cleanliness. If a room is found to be in an unacceptable condition, the students residing in the room/apartment will be notified so that they may make the needed changes. Should a room be in an extreme condition of uncleanliness or if damages are found, a damage assessment fee may be imposed, or other accountability measures taken. If an individual does not take responsibility for the condition of the room, disciplinary action will be extended to all residents of that room. Rooms are also checked prior to each break period for safety purposes. During room inspections, prohibited items will be documented and confiscated. Confiscated items will be returned at the beginning of break periods or when the student checks out of the residence hall. Checkout Process Students leaving one room assignment for another, or moving out of the residence halls, must check out properly by cleaning their area and completing all necessary paperwork, and returning any keys issued. Any student who does not follow through with the established checkout procedures is subject to a $50 improper or late checkout fine. Upon checkout time, any items left behind are discarded. At the end of each semester, a structured checkout procedure is established through the hall offices Students receive an official checkout notice with specific instructions on how to check out of their respective hall prior to the end of each semester. Express Checkout All residents participate in Express Checkout, which is convenient for residents. Please follow the instructions below to ensure that your checkout is done correctly. Pick up an Express Checkout form located at your building’s front desk or in your area office. Complete all the information on the front of the form. Do not leave any section blank or you could be charged an improper checkout fee. Remove the top copy from the form, this will be your receipt, so make sure you hold onto it. Place all keys (mailbox/room/apt) in the pocket on the form and seal it. Please do not place ID cards in the envelope. Drop your Express Checkout form in the box located near your building’s hall office or front desk. Final inspection and assessment of damage beyond usual “wear and tear” will be performed by Residence Life after all buildings close for the semester. Damages Damages that are clearly beyond normal wear and tear are billed to the individual(s) responsible. Also, extraordinary cleaning charges due to the abuse of the facilities or excess trash left in a room are charged to the residents. Public area damages or property losses that are preventable (broken windows and light fixtures, graffiti, stolen furniture, etc.) and are not assignable to individuals are billed in equal amounts to the group having responsibility for that public area. It is a community responsibility of all residents to notify the hall administrator or RA of individuals who damage community areas or property. Damage fees for individual and public area damage are assessed against the student’s damage deposit upon checkout. The student is notified of the amount assessed, generally within a few weeks of the semester ending. If damages assessed are greater than the damage deposit, a charge will be applied to the student’s account in the amount of the difference between the damage deposit and the damage fees assessed. If damages assessed are less than the damage deposit, a credit will be applied to the student’s account. Please note that if there is any unpaid balance on the student’s account, the credit will be applied to that balance. Meal Plans Students living in the Century Hall, High Mountain East and West, Hillside Hall, Matelson Hall, Overlook South, Skyline Hall and White Hall are required to be on a meal plan. Further information regarding the meal plan can be obtained through Hospitality Services located on the first floor of the Student Center, 973.720.2671. Summer Session Housing Housing is available during Summer Session for those students registered for classes at William Paterson University. A housing contract for summer housing can be completed online via the Residence Life website. Resident students are not required to submit a housing deposit with their summer housing contract. Living on Campus What to Bring All the residential areas are fully furnished, but many items need to be brought by each student, below are some suggested items. Bedding (sheets are twin XL) Pillows Towels Mirror Trash Can Area Rug Toilet Paper Dishes and Silverware Cleaning Products Surge protected power strip Lamp Flashlight Umbrella Smart TV (compatible with Philo), or Roku device Fan Personal Hygiene Products What Not to Bring Due to general and fire safety standards, there are many items that are not permitted in the halls. The list below is not complete, please read the Residence Life Handbook in its entirety to become familiar with other prohibited items. Pets* Candles Halogen Lamps Live Trees Hookahs Oil Lamps/Incense Hover Boards Extension Cords Neon Signs Weapons Electric Heaters/Blankets Cooking Appliances** *Service and ESA can be accommodated with documentation, please contact Accessibility Resource Center **Small Cooking appliances are permitted in the kitchen areas of Pioneer and Heritage halls. Keurig coffee makers and Nutri-bullets (and other similar makes/models/brands) are permitted in all residence halls. All appliances must be UL listed and approved. Room Decorations Residents are encouraged to create a comfortable living environment within their rooms by bringing items for decorative purposes. Fire safety standards prohibit students from hanging tapestries, flags or other large cloth items from the ceilings, windows or walls. Due to the possibility of damage to walls, ceilings, doors, furniture, or windows, the following are prohibited: Nails, wallpaper, paneling, glue, decals, adhesive materials, painting rooms, painting murals on walls, writing on walls, hanging items from windows or ceilings. Students are encouraged to use 3M putty to hang/post materials in their residence hall rooms. Appliances and Furniture The University provides all necessary furnishings for the residence halls. Due to fire safety standards, students are prohibited from bringing outside furnishings into the facilities. Any additional furniture items are subject to removal. The construction of lofts, bed-lifting mechanisms, room dividers, or bars and any alterations to residence rooms are prohibited. Beds on cinderblocks or milk crates are unsafe and are, therefore, prohibited. Students are permitted to use manufactured bed risers to increase the under-bed storage space. The product's maximum height is eight inches. (*please note that bed risers cannot contain electrical outlets/plugs) A clear egress from the room door to the windows in the room is required to meet fire safety regulations. Closets must remain in an upright position and cannot be positioned near sprinkler heads. Closet doors are not to be removed. All furniture should be used for its intended purposes only, and it may not block the doorway to the room or the room's sprinkler head. For academic purposes, students are allowed to bring the following items such as a bookcase (one per resident) approximately 36” x 36”, an organizational unit (entertainment center), 4’ x 6’, or a standard two drawer file cabinet. In the Apartments, a stove and refrigerator are supplied. In all other residence halls, students are permitted to bring a refrigerator (limited to 4 cubic feet) and microwaves (limited to 1,000 watts). Cooking appliances are prohibited for all students residing in the Century Hall, High Mountain East and West Hillside Hall, Matelson Hall, Overlook North, Overlook South or White Hall. Residence Hall Break Period Closings The residence halls close during the Thanksgiving, winter, and spring semester breaks. Students must vacate all residence halls during these periods. Students will be emailed for break closing information regarding the exact date and time the buildings are closed and locked. Before leaving for break, students should dispose of any perishable garbage, turn off all lights, lock windows, unplug all appliances, close curtains, and lock their doors. Residence Life staff will enter rooms to check for compliance with closing instructions. The Department of Residence Life is not responsible for any items that are left in the halls during break periods. Students are encouraged to take home all valuables during these break periods. Resident students who need accommodations during the break period closings should contact their hall office or the Residence Life Office at 973.720.2714. Student Property Insurance Statement The Office of Residence Life and William Paterson University assume no responsibility or liability in the event of water, smoke, fire damage to or theft of an individual’s personal belongings or property. Because William Paterson University does not provide personal property insurance, we recommend that students determine if they are covered under their parent’s renter’s/homeowner’s insurance policy or obtain a separate personal property insurance policy to protect their personal property such as portable music devices, speakers, cameras, laptops, tablets, books and furniture, while they are living in the residence halls. William Paterson University is an agency of the State of New Jersey and as such, is covered by the New Jersey Tort Claims Act. The State of New Jersey does not carry public liability insurance, but the liability of the State and the obligation of the State to be responsible for tort claims against its employees and property are covered under the terms and provisions of the New Jersey Tort Claim Act. William Paterson University is represented by the State in legal matters. Resident students making a tort claim should contact the Office of Residence Life or the Office of Business Services. Questions can be directed to Residence Life at 973.720.2714. Residence Hall Services Laundry/Vending Machines In the Apartments, laundry rooms are located on floors 2-6. Vending machines in the Apartments are located on the first floor in the lounges. In Century Hall, the vending machines and laundry machines are located on the ground floor. In Hillside Hall, the laundry room is located on the first floor across from the hall office. Vending machines are located on the first floor across from the security desk. In High Mountain East, laundry machines are located on the first floor. Vending machines are located in the lobby behind the security desk. In High Mountain West, the vending and laundry machines are located on the ground floor. In Matelson Hall, the laundry machines are located on the first and third floors of the building, and the vending machines are located on the first floor. In Overlook South, the laundry room and vending machines are located on the D-floor. In Skyline Hall, the laundry room and vending machine are located on the entrance floor (2nd floor) across from the public bathrooms. In White Hall, the vending area is located in the main lounge and laundry rooms are located on the second and fourth floors. Laundry machines are provided in each residence hall, although locations vary by building. Washers and dryers are free of charge. Laundry services and The Department of Residence Life is not responsible for any items that are missing from the laundry areas. Mail All correspondence to resident students should be addressed as follows: Apartments Student Name William Paterson University 300 Pompton Road P.O. Box 888 Wayne, NJ 07474-0888 Century Hall Student Name William Paterson University 300 Pompton Road P.O. Box 923 Wayne, NJ 07474-0923 High Mountain East and West Student Name William Paterson University 300 Pompton Road P.O. Box 939 Wayne, NJ 07474-0939 Hillside Hall Student Name William Paterson University 300 Pompton Road P.O. Box 921 Wayne, NJ 07474-0921 Matelson Hall Student Name William Paterson University 300 Pompton Road P.O. Box 922 Wayne, NJ 07474-0922 Overlook South Student Name William Paterson University 300 Pompton Road P.O. Box 944 Wayne, NJ 07474-0944 Skyline Hall Student Name William Paterson University 300 Pompton Road P.O. Box 934 Wayne, NJ 07474-0944 White Hall Student Name William Paterson University 300 Pompton Road P.O. Box 940 Wayne, NJ 07474-0940 Mail is delivered to the William Paterson mailroom and then forwarded to each residence hall - no deliveries are made to the residence halls on weekends. Please allow an additional day or two for delivery of mail to the residence halls – mail noted as “delivered’ in apps/email may have only been delivered to the mailroom and are waiting for processing. Proper addresses avoid delays and loss of mail. Cash and other valuables should never be sent through the mail. Students should check their email daily, as they will be notified when a package arrives for them. Mail items/packages that can fit into student mailboxes will be placed directly into the student’s mailbox. Important information from professors, Residence Life, or other departments, such as the Registrar and Bursar, may be placed in student mailboxes, so students are encouraged to check their mailboxes frequently. All students are held accountable for any information placed in their mailboxes. The Department of Residence Life does not forward mail during break periods, after graduation or when the residential contract is terminated – all mail will be returned to the sender. Students are strongly encouraged to keep use their permanent address off campus for all personal mail and/or update their mailing address in a timely manner to avoid delay in receiving personal mail. Disposing of Garbage Please be sure not to dispose of flammable items in any disposal or garbage receptacle. Residents who do not dispose of their garbage properly may face disciplinary action. Apartments It is the responsibility of each resident to dispose of their garbage at regular intervals. Garbage is to be placed in the dumpster located between Pioneer and Heritage Halls. Excessive trash left in hallways, lounges or stairwells is billed to students residing in those areas. Hillside Hall, Century Hall, and High Mountain East and West Garbage should be placed in trash bags and deposited in the trash rooms. Overlook South Garbage should be contained in trash bags and placed in the garbage disposal chute located in the common area between the low and high wings. Skyline Hall Garbage should be contained in trash bags, and placed in the proper garbage disposal chute located on each floor. White Hall/Matelson Hall It is the responsibility of each resident to dispose of their garbage at regular intervals. Garbage is to be placed in the dumpster located outside the building. Excessive trash left in hallways and lounges, or stairwells is billed to residents residing in those areas as common damage area. Recycling William Paterson University must comply with the laws of the State of New Jersey pertaining to recycling. The state has set goals and has mandated a reduction of solid waste going to landfills. In order to accomplish this, recycling of all recyclable materials must be increased so that the solid waste that is currently being transported to landfills can be reduced. William Paterson has responded to this requirement by implementing an aggressive recycling program. The University believes that it can make a difference by helping reduce solid waste by increasing recyclable materials. Thus, it will reduce the strain on the environment. It makes sense to recycle. It can also help reduce the University’s disposal costs. These savings can then be used towards alternative expenditures. Recycling is a multi-level program that not only changes the way we dispose of our solid waste but also changes the way we think. It is hard to change old habits, so we now have to make a conscious effort to separate recyclable items before we dispose of them. As a result, training is essential for everybody, from the user to the person who picks up the trash. A unique feature of the WPUNJ recycling program is that you are allowed to mix recycling materials in any recycling container on campus. WPUNJ adopted a single-stream recycling system in 2015. Single-stream recycling is a system in which all recyclable materials — fiber (newspaper, cardboard, mixed paper, catalogs, magazines and junk mail) and containers (glass, steel, aluminum and plastic) — are placed, unsorted, in one recycling bin. Recycling is an excellent way to reuse materials to avoid filling landfills and wastefully using valuable natural resources. We hope the campus community joins in our effort to take things even a step further by minimizing — or altogether avoiding — the use of materials in the first place. There are many other ways to prevent the use of natural resources and the only limit is your imagination. All of the recycling material from WPUNJ is picked up by Waste Management and brought to a local facility for sorting. Each residence hall is set up with containers that are to be used for recycling. There is a regular schedule for collecting the material. If you have any questions or suggestions, please see your resident assistant or resident director. Study/Lounge Areas There are many areas on campus where students may study, including the Library and University Commons. In the residence halls, students may choose to study in their rooms or in the student lounges located throughout the residence halls. For the residents’ comfort, the study areas are furnished so that these areas are conducive to study. Removing items from these areas causes an inconvenience for the residents in the halls. As a result, students who take any lounge fixtures including furniture, bulletin boards, electronics, garbage cans, etc. and place them in their rooms are subject to disciplinary action. Keys/Lost Keys/ID Cards Upon check-in, students are issued a room and mailbox key. In addition, each student is assigned a William Paterson University identification (ID) card through the Hospitality Services Office. Students should always keep these on hand. Residents must present their William Paterson University ID to residence hall security upon entering the residence halls. The replacement fee for a lost or stolen key varies by building. Please see your hall office staff for key replacement prices; for a William Paterson ID replacement costs are determined by Hospitality Services; and for a mailbox key, $5. Resident students caught passing their key or ID card for any purpose to another person are subject to disciplinary action and a fine of $50.00. In addition, any person who presents an ID that is not their own or uses a key that was not issued to them is subject to disciplinary action and will be held responsible for any criminal acts committed. Students are strongly encouraged to report keys and IDs that are lost or stolen. Unauthorized duplication, lending, borrowing, or possession of William Paterson keys is prohibited. Violators may be removed from the residence halls. Lock-Out/Loan-Out Key Policy If a resident does not have their key, it is expected that their try to contact a roommate or suitemate to gain entrance into the room. During office hours, residents may temporarily obtain a loan-out key in order to gain entrance into their room. Residents who do not return loan-out keys within the return timeline determined by the Residence Life Office staff (usually 24 to 48 hours) may incur a $25 lock-change fee. Outside of hall office hours, a resident may contact an RA on duty to gain entrance to his/her room. It is an expectation that residents always carry keys. Persons who are continually locked out of their rooms are subject to go through the student conduct process. Maintenance & Student Work Order Process The Physical Plant Operations Office on campus has repair staff and custodians assigned to assist with maintaining each residential area. Students having a problem should report it to their hall office and fill out a maintenance work request. In the event of an emergency, please contact the hall office or the RA on duty. Students do not need to be present for the maintenance staff to work on repairs in their rooms. The Physical Plant Operations staff can only take written or verbal work orders from authorized members of the Residence Life staff. All students are encouraged to visit their hall office to submit any work orders to the office staff or the RA on duty. Students may also submit work orders online via the link on the building webpage for the hall in which they reside, but please note that this may cause some delay. Students should click on the current students tab of the Residence Life webpage, select the building in which they reside, and then use the quick link, highlighted in orange on the right side of the page to log in and submit their work order. Students' login information is the same as their regular WP Connect log on. Emergencies that pose an immediate threat to personal safety or major damage to buildings, equipment, or property, should be reported immediately to the hall office or the Residence Life Central Office. You do not have to process an online work order for any called-in emergency requests. Residence Life defines emergencies as unscheduled occurrences that imminently endanger life, health, or property, that include, but are not limited to, the following examples: over-flows, broken glass, power outages, etc. Network Access In order to receive network on your devices please head to https://itwiki.wpunj.edu/index.php/Resnet and follow the instructions for your device to get connected. If you have any issues connecting a device, please follow the Report a Problem link to create a ticket. *All students must abide by the University computing policies posted on the University webpages. Campus Services Counseling, Health, and Wellness The Counseling, Health, and Wellness Center is located in Overlook South, D Floor, and is open Monday, 8:30 a.m. to 6:00 p.m., and Tuesday through Friday, 8:30 a.m. to 4:30 p.m. The Center provides primary health care, mental health counseling, and prevention services. They also provide referrals and resources to local community facilities when necessary. (St. Joseph’s Wayne Hospital is located one-quarter mile from campus.) Call the Health and Wellness Center at 973.720.2360 or the Counseling Center at 973.720.2257 for appointments. For medical emergencies especially after hours please call 973-720-2300. For mental health emergencies after hours call 973-720-2257. Center for Diversity & Inclusion and Black Cultural Center The center for diversity & inclusion is located in the student center room 214. This office supports an intersectional environment where individuals of all cultures and identities are understood, included and valued. The black cultural center is located in the Student Center, room 208. The center promotes awareness of and appreciation for Black descent experiences (including African-American, Caribbean, Afro-Latinx, and African Diaspora) and builds community through resources that enhance and strengthen cultural competence for the campus and surrounding communities. University Police The William Paterson University Police Department is located at the Public Safety Building in Entry #1 on East Road, in the Haledon section of campus. University Police are on duty twenty-four hours a day, seven days a week, including holidays and university closings. University Police can be contacted at the following numbers: 973.720.2301- Emergencies 973.720.2300- Non-Emergencies 973.720.2200- Office Information, Monday – Friday, 8:30am – 4:30pm 973.720.2780- Violations Bureau, Monday – Thursday, 8:30am – 6:00pm; Fridays: 8:30am – 4:30pm 973.720.3846/2689 – Detective Bureau 973.720.3006- Police Reports, Monday – Friday, 8:30am – 4:30pm Automobiles on Campus The university requires all vehicles, which are parked on campus to be registered, at no charge, through the University Police Department. Each vehicle must display a proper university parking permit which must be visibly affixed to the vehicle at all times while parked on campus. All students and employees must fill out a Parking Permit Request Form located on the university’s home page, under the student or employee tab. The only exception to the parking permit requirement are visitors of the campus. Overnight Parking Overnight parking hours are between 2:00am – 6:00am. Lot 2 (student spaces), Lot 6, the Pioneer Parking Garage. The top row of Lot 5 is designated overnight parking spaces for authorized personnel only; students are not permitted to park overnight in this area. Any vehicle parked on campus between the hours of 2:00am – 6:00am not utilizing a designated overnight parking lot will be ticketed and/or towed. If you have any questions or concerns, please contact the Violations Bureau. Pioneer Parking Garage Students and employees who want to utilize the parking garage may do so by signing up on the university’s home page, under the student or employee tab. Garage parking is not free; Rates and commonly asked questions are located at www.wpunj.edu/parking. Please note, any vehicle occupying a spot in a designated university parking lot or the parking garage, must be registered with the University Police Department. A university parking permit must be displayed on the vehicle at all times while parked on campus. Snow Removal Policy Once the snow has stopped and roads are cleared, Parking Lot 5 will be the first to be cleared. When Lot 5 is cleared, notifications will be sent to all residence students via the Rave Mobile Safety Program/Guardian App, the university webpage and departmental social media to inform students that they are to move their cars from Lot 6 to Lot 5. This will enable our facilities department to properly clear Lot 6 so that resident students may return their cars to that lot. There will be a 24-grace period so that students can move their cards from Lot 5 back to Lot 6. Residence Life Policies and Procedures Rights and Responsibilities It is the student's responsibility to know and adhere to the residence life policies and procedures and to abide by them. If violated, these rules and regulations carry with them a variety of sanctions. When students are found responsible, depending upon the violation's severity, appropriate accountability actions are taken. Individuals who choose to remain in a situation that violates Residence Life policy may also be held accountable for that violation. Every attempt is made to handle student conduct matters in-house, as privately and as quickly as possible. However, if the severity of an offense warrants the response of other agencies, they are notified immediately. Noncompliance with any University or Residence Life policy or procedure could result in disciplinary action, including, but not limited to, community sanction hours, fines, probation, eviction from the residence halls, or expulsion from the University. As a residence hall community member, you have the opportunity to document any concerns you have or observations in a communication report and submit it to your hall office. Please see the staff in your hall office for more information and for access to a communication report form. William Paterson University is committed to minimizing the risk of COVID-19 within our community to promote the health and safety of the community. In order to reduce the risk of transmission, it is expected that all adhere to the public health practices described in this document. All community members have an ethical personal responsibility to ensure that we are following the latest recommendations and protocols. It is therefore required that community members acknowledge receipt of the new protocols for returning to and/or coming to campus. These protocols may be updated as information and guidance evolve, and all members of the William Paterson community will be required to adhere to any such revised protocols. It is the University’s expectation that WP community members will, to the best of their ability, promote and adhere to these public health initiatives and procedures. Read and Acknowledge receipt of each requirement for members of the William Paterson community by indicating such: Maintain social distancing of at least six feet, both professionally and personally. Wear a face covering (that covers both nose and mouth) while in the presence of others, consistent with the WP Social Distancing and Face Covering Policy, while on campus. Participate in daily health screenings and temperature-taking prior to arriving on campus, attending class, or taking part in a WP-sponsored event or activity of any kind. If a community member has a fever of over 100, or answered “yes” to symptoms or exposure, the individual is prohibited from coming to campus and must contact a health care provider. Wipe down work stations/equipment at the beginning and end of the work day. (Beginning of each class and the end of class for faculty and students.) Refrain from coming to campus if not feeling well or if they think they have been exposed to COVID-19 Report appropriately if diagnosed with COVID-19 (Human Resources for employees, Counseling, Health and Wellness for students) due to the necessity of contact tracing and reducing the further spread of COVD-19. Complete a visitor log located at on the Reopening Plan website if hosting campus visitors to ensure that the visitors are aware of the required health practices. This includes wearing a face covering, social distancing, and daily health screenings including a temperature check. Visitors must perform a symptom self-checker prior to coming to campus. This can be found on the CDC website https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.. (As a reminder, no visitors are allowed in the residence halls.) Note that failure to adhere to WP health and/or reopening policies related to COVID-19 may be detrimental to the health and safety of the community. As a result, violations may result in appropriate corrective action consistent with the principles of progressive discipline and not unlike violations of other University policies. Community Member Expectations The goal of residential living is to support every student’s academic success, thus each resident has rights and responsibilities. The Living in Community documents completed by roommates reinforces our expectations that roommates consider each other’s needs and preferences in order to create a positive living space. The roommates of a specific room detail the expectations and actions for themselves which determines how they will interact in accordance with their rights and responsibilities, residence life policy, and the student code of conduct. Primary Areas Areas deemed most essential and important to the academic success of students. A living environment free from any type of harassment or intimidation. Any and all actions must demonstrate safety and respect and may not cause any type of fear, physical and/or emotional harm. Having the ability to read, sleep and study in your room, free from actions, as agreed upon by the occupants, that cause unreasonable interference. Maintaining a clean-living environment as agreed upon by the occupants of the room. Respecting all personal belongings. Being able to freely access one’s room or suite when the residence halls are open to students. Appropriate and civil communication regarding any concerns or grievances. Secondary Areas Areas that should be protected, but not infringe upon the reasonable implementation of primary areas. Personal privacy. All residents should have freedom from interference with their personal activities and be able to maintain privacy for other than academic reasons. Host guests. All residents should have the opportunity to maintain personal contacts and friendships with other persons to fulfill their social needs. Guests are to respect the above-stated expectations and other residents at all times. Reporting a Problem Students should report any problems to their RA or hall office, who then notify the hall administrator or other appropriate personnel. Through the use of a communication report, students may document concerns or policy violations and submit it to the hall office for processing. Please see the staff in your hall office for more information and for access to a communication report form. Resolving Conflict through Mediation If you have a roommate issue that seems difficult to solve, the Residence Life Staff is trained and available to assist with mediating the conflict. Successful mediation results when individuals are willing to clearly state the issues and/or problems, as well as listen to other’s perspectives regarding the situation. A mediation includes discussion and the development of a mutually agreeable compromise. Students are expected to adhere to the agreements made during the mediation. Students who violate a mediation agreement may be subject to disciplinary action. Emergencies In an emergency, health-related or otherwise, students should try to locate their RA or the RA who is on duty. In all halls, duty schedules are posted at the security desk. The RA will contact the hall administrator on duty or the University Police, if necessary. If a student believes that the situation is severe enough to warrant a direct call to University Police, they should, without delay, call 973.720.2301. Fire Emergency Procedures Students are responsible for familiarizing themselves with fire exits and escape routes. In the event of a fire alarm, do not use the elevator. Whenever a fire alarm sounds, day or night, the residence halls are to be evacuated immediately. Upon discovering a fire: Activate the nearest pull station to sound the building alarm. If the alarm fails to work, shout ”fire” several times. Telephone University Police at 973.720.2301, or contact a Residence Life staff member to report the fire details should include building, floor, area, and intensity. Evacuate the building immediately. Do not attempt to fight a fire. Fire extinguishers are to be used only to clear an exit way. Evacuation procedures: Feel the closed door of your room. If it feels hot, the hallway is filled with deadly gases. DO NOT OPEN THE DOOR, but go to your window and wait for rescue. If the door is cool, CLOSE YOUR WINDOWS before opening the door slowly. Do not stop to dress, but take a pair of shoes, a coat, and a blanket. Upon leaving the room, leave the lights on and the door CLOSED. Take your key with you. If you cannot leave the room: Open the windows if there is smoke; if there is no smoke, leave the windows closed to prevent outside smoke from being drawn into the room. Seal cracks around the door with damp towels if possible. If you are trapped, attract attention by hanging an object from the window — the brighter the color the better. If outside smoke is drawn in, close the window, leaving the object hanging. If smoke is severe, place a wet cloth over your nostrils, and REMEMBER to stay close to the ground. There is usually less smoke on the floor. When evacuating: Walk at a brisk pace, but DO NOT RUN. Follow the posted specific corridor instructions as to proper exit route and assembly point. Move in a single file along the wall upon which the exit is located. Do not reenter the building until instructed to do so by a University official. Due to the serious nature of a fire emergency, noncompliance with evacuation procedures is subject to severe disciplinary action. Do not test your smoke detector. The smoke detectors are routinely checked by trained University personnel. If your smoke detector is sounding, contact the RA on duty or notify the hall office. Do not attempt to correct any problem yourself. Students found responsible for tampering with, or removing, smoke detectors face disciplinary action, which may result in loss of housing privileges. In addition, students may be charged for the replacement of the detector. Students are not to tamper with the sprinkler systems in the residence halls. Please report all problems immediately to the hall office. Wildlife Advisory Statement Please be aware that due to the amount of “green space” on the campus and the proximity of the High Mountain Park Preserve, a variety of wildlife can be found on and near the William Paterson University Campus. Deer, geese, turkeys, groundhogs and, on rare occasions, bears and coyotes are some of the animals you may encounter as you make your way around the campus. Because of this, we ask that you keep the following general safety guidelines in mind. Walk with others and/or make noise to alert the animal to your presence. Do not approach, attempt to feed, pet or lure any of the animals. Do not approach nests or newborn/young animals as their parents are particularly protective and potentially aggressive. If you see an animal in your path, change your course or direction to avoid the animal altogether or create a greater distance between you and the animal as you pass. Report any unusual behavior to Campus Police by calling 973.720.2300. If you see a bear: Remain calm. Do not run from it. Make the bear aware of your presence by speaking in an assertive voice, singing, clapping your hands, or making other noises. Avoid direct eye contact; back up slowly. Make sure the bear has an escape route. If the bear does not leave, move to a secure area. Notify Campus Police by calling 973.720.2300. If you see a coyote: Do not turn your back on a coyote or run away from a coyote. If coyotes are present, make sure they know they’re not welcome. Make loud noises, blast a canned air siren/horn, throw rocks, etc. Notify Campus Police by calling 973.720.2300. For further information on New Jersey wildlife and appropriate precautions, please visit the New Jersey Department of Environmental Protection website at www.nj.gov/dep/fgw/wildlife.htm Desk Operation/Security The residence hall security system was designed for the safety of our resident students. As in any security system, it involves cooperation from our residents and their guests. This cooperation is appreciated, necessary, and expected of all residents as members of the residence hall community. Desk assistants and professional security staff cover the security desks at the entrance of each building on a twenty-four-hour basis. During this time, residents must present their valid William Paterson ID to the security guard to gain entry to their area. Resident students caught passing their key or ID card face disciplinary action. In addition, anyone found to be in possession of an ID card that does not belong to them may also face disciplinary action. In an effort to protect students’ rights to privacy and with their safety and security in mind, the Office of Residence life will not provide resident room assignments and/or other related or personal information. Resident Student Visitation Policy For Fall 2020 and Spring 2021, due to COVID-19, residential students will only be able to access/enter the residence hall in which they are assigned to live. Residential students will not be permitted to have any day or overnight visitors. If health and safety guidelines and information allow for adjustments in the spring 2021 semester, students will be informed of changes via email. Below are the details of our traditional visitation policy. As a member of the William Paterson University residential community, it is an expectation that residents take responsibility for their actions and be held accountable when violating University policy. The resident student visitation policy has been established to give resident students the freedom to visit residence halls in which they do not reside; therefore, with this privilege come the following expectations as a William Paterson University residential student: Residents are held accountable for their actions and behaviors that occur in their rooms and/or apartments. When visiting a residence hall in which you do not reside, if you are found to be in violation of University policy, then you will be asked to leave and are subject to student disciplinary action. Resident students visiting a residence hall in which they do not reside need to be aware that their visitation could have an impact on the roommate or suitemates of the person they are visiting. Resident students who infringe on the rights of the roommates or suitemates of the person they are visiting will be held accountable for their actions through the Office of Student Conduct. Century/High Mountain East & West/Hillside/Matelson/Skyline/Overlook South/White Halls Students who reside in the above residence halls can visit any traditional residential building twenty-four hours a day, seven days a week. Resident students are to present a valid William Paterson identification card to the security desk to gain access to the building. When visiting the apartment complex, Pioneer and Heritage Halls, resident students can present a valid William Paterson identification card between the hours of 8:00 a.m. and 8:00 p.m., seven days a week, to gain access to the building. From 8:00 p.m. until 8:00 a.m., resident students who do not reside in the apartment complex must be signed in by a resident of the building which they are visiting. When signing in, both resident students must present a valid William Paterson identification card. The resident student being signed in must leave his/her identification card at the security desk, and should be signed out by the host at the end of the visit. Apartments Complex (Pioneer and Heritage) Students who reside in the apartment complex can visit any traditional residential building or apartment complex building, twenty-four hours a day, seven days a week. Resident students are to present a valid William Paterson identification card to the security desk to gain access to the building. Guest Visitation Policy For the purposes of the Residence Life Handbook and guest and visitation policy, be advised that the term “guest” refers to any William Paterson University nonresident student, faculty, staff, or anyone not affiliated with the University. The right of a student to live in reasonable privacy takes precedence over the right of their roommate to entertain guests in the room/apartment. In the practical application of determining when guests should be invited to the room, common sense and mutual respect should prevail. It is the responsibility of the student hosting a guest to communicate and ask permission from the other residents in their shared living space before inviting a guest to campus. Should guest visitation become a negative experience within a room/suite/apartment, residence life reserves the right to adjust guest visitation privileges and procedures for the members of that room/suite/apartment at any time throughout the academic year. All guests are expected to abide by William Paterson policies and procedures. Resident students are responsible for the actions of their guests at all times, and are subject to disciplinary action if their guests violate University regulations. Any guests in violation of William Paterson policies and procedures may be asked to leave the campus and their ability to be future guests on campus will be reviewed. Day Guest Visitation Policy Resident students may have no more than three guests at one time. The total number of guests is determined by the number of residents assigned to a room or apartment. Resident students are allowed to sign in guests from 8:00 a.m. through 2:00 a.m., seven days a week Resident students are expected to meet guests at the security desk of their hall. Resident students must present their William Paterson ID card to sign in any guests. All guests must be signed in and leave a valid picture ID card. Acceptable forms of ID are as follows: State-issued picture driver’s license State- issued picture identification card Military-issued picture identification card Valid university/college-issued picture identification card It is the host’s responsibility to ensure that their guest can present one of the acceptable forms of ID. In the case of international guests or underage guests, we ask that the host communicate with the residence life staff prior to the arrival of their guest to make arrangements. Resident students are encouraged to make arrangements with their guests before their arrival to campus to ensure a smooth process. Residents are responsible for their guests at all times, and must accompany their guests while they are visiting our residence halls. Guests must be signed in and out each time they enter and exit the building. If a guest fails to sign out, they will not be permitted to re-enter the building without their host present. Should a resident not sign out their guest by 2:00 a.m., the resident will be documented and subject to disciplinary action. Please note that ID cards will only be released to the person to whom the ID card belongs. Guests under the age of 16 who do not possess a valid picture ID are permitted to visit, but must be signed in and out at the front desk when entering and exiting the building. Overnight Guest Visitation Policy All overnight guests must be registered using an Overnight Guest Registration Form and must be signed in and out at the front desk upon entry and exit from the building. Children under the age of sixteen are permitted overnight in the residence halls ONLY on Friday and Saturday nights. Babysitting in student rooms, apartments, floor lounges, or public areas is not permitted. Resident students may have no more than one overnight guest per night. The total number of overnight guests on one night is defined by the number of residents in a given room. Overnight guests are permitted only with an approved Overnight Guest Registration Form. Any host who allows their guest to remain after 2:00 a.m. without an approval will be documented for a violation of the residence life guest policy. Acceptable forms of ID are as follows: State-issued driver’s license State-issued picture identification card Military-issued picture identification card Valid university/college issued picture identification card Resident students must complete an Overnight Guest Registration form in order for a guest to stay overnight. These forms must be completed and returned to the hall office no later than 9:30 p.m. for approval. Overnight Guest Registration Forms are available online from the Residence Life webpage and also through the hall office. Please refer to the overnight guest registration form for more information. The University reserves the right to deny guest visitation privileges on a temporary or permanent basis. Students found in violation in the residence halls will be subject to have their guest approval revoked for the night, and all guests may be asked to leave campus. Cohabitation Clause: A guest may not be an overnight guest for more than three consecutive nights on campus, regardless of host. In addition, a guest may not be an overnight guest for more than three nights in a one-week period. A week is defined as Sunday through Saturday. Alcohol Policy Alcoholic beverages for private consumption by those residents and their guests who are 21 and over are allowed only in Pioneer, Heritage, and White Halls. Individuals in possession of alcohol upon entering the Apartment complex and White Hall must verify their age with proper identification at the security desk. Alcoholic beverages and alcohol containers of any type (empty or full) are prohibited in all other residence halls at all times. Empty bottle collections, decorations, and displays are prohibited in all residence halls and apartments. Selling, distributing, or manufacturing alcohol is also prohibited. Students who participate in or are otherwise present during activities which violate this policy are subject to disciplinary action up to and including eviction from the halls and/or expulsion from the University. Residents who are found serving minors are subject to disciplinary action. Alcoholic beverages are restricted to private apartments/rooms with the door closed and are not allowed in public areas (hallways, lounges, etc.). Any students under 21 who are found in possession or in the presence of alcohol are subject to disciplinary action. The organization of and/or participating in drinking games involving the consumption of alcohol (e.g., beer pong, flip cup, the use of funnels, etc.) is prohibited. Binge drinking and/or otherwise encouraging, supporting, or permitting the rapid or excessive consumption of alcohol is prohibited. Coercing or encouraging another to consume alcoholic beverages against their will is prohibited. Disorderly conduct resulting from the misuse of alcohol is unacceptable and will be considered a serious violation of the student code of conduct. Similar to the rest of the campus, kegs, beer balls, and multi-quart containers, empty or full, are restricted from the residence halls. Residents found in possession of the above are subject to dismissal from the residence halls. Bikes, Skateboards, Roller Skates, Roller Blades and Hover Boards Bikes, skateboards, roller skates, roller blades and hover boards are prohibited from use in any area of the residence halls. These activities are also prohibited from the entrances and areas surrounding the residence halls, including the High Mountain amphitheater and the Overlook circle. The items listed above can be stored in a residence hall room, pending the agreement of all roommates and space to accommodate the item. The storage/charging/possession of hover boards is prohibited in the residence halls. Students who do not comply with this will be subject to the usual procedures for policy or code of conduct violations. Candles/Incense For safety reasons, all candles (burnt or decorative), with or without wicks, incense (including unused and packaged items), etc., are prohibited in the residence halls. Students who violate this policy may be removed from residence halls. Compliance with University Officials/Staff All students and their guests are expected to comply with all directives from University and Residence Life staff. Failure to comply with a directive or conduct sanction will result in disciplinary action. Cooking/Heating Appliances Appliances with heating elements, such as pancake grills, electric frying pans, Foreman grills, coffeemakers, sandwich makers, and toaster ovens are prohibited in Century Hall, High Mountain East & West, Hillside Hall, Matelson Hall, Overlook South, and Skyline Halls. The use or storing of grills (gas, charcoal, or electric) in or around any of the residence halls is prohibited. Illegal items will be confiscated. Dangerous Objects The possession of any dangerous object or weapon, including, but not limited to, firearms, paint guns, ammunition, fireworks or other explosives, hunting knives, swords or sabers, box cutters or straight razor blades, pellet or BB guns, is prohibited and may result in removal from the residence halls. Drug Policy The use, possession, sale, or purchase of any type of narcotic or drug is prohibited by law, unless prescribed by a physician. Providing, merchandising, possessing, and using drugs, controlled dangerous substances, or drug paraphernalia could result in removal from the residence halls and/or expulsion from the University. Students who participate in or are otherwise present during activities which violate this policy are subject to disciplinary action up to, and including, removal from the halls and/or expulsion from the University. Ejection of Objects from Windows Throwing objects from residence hall windows is particularly dangerous and could result in immediate removal from the residence halls. This includes, but is not limited to, food, garbage, and liquid. Endangerment Any act, willful or negligent, that could compromise the safety of the individual or others is not permitted. Any act of endangerment is grounds for removal from and/or relocation in the residence halls. Fire/Safety Equipment Tampering with fire equipment, including room and/or hall smoke and heat detectors, sprinkler systems, fire exit doors, extinguishers, fire hoses, or yelling “fire” when no threat exists, will result in immediate removal from the residence halls. Students who are found responsible for the activation of the sprinkler system are financially responsible for any damages that occur to university property and/or the property of other students. In addition, students may be subject to additional restitution charges. Gambling Gambling in any form is prohibited. Gate Access The High Mountain Control Gate adjacent to Lot 5 and the Control Gate to Ben Shahn and parking Lot 7 are in place to control traffic flow into the residential zone as well as the academic zone. Cameras are installed at both gates. Students/guests that are found responsible for vandalizing these gates will be held accountable for restitution, campus disciplinary sanctions, and possible criminal charges in a court of law. The Control Gate at High Mountain Lot 5 is open only during normal residence hall move in and move out periods. Please check the Residence Life webpage for the dates and times of gate openings as to minimize any inconvenience. Hall Sports The throwing of footballs, baseballs, frisbees, etc., or engaging in other sports in the residence halls, including hallways, stairwells, lounges, gazebo, and lobby areas, is prohibited. Medical Transport for Substance-Related Emergency Following return to campus from a medical transport for the consumption of alcohol, drugs or in some instances, mental health a residential student must take the following steps: Report to the resident director’s office of the building the student resides in and sign the transport letter. The transport letter provides details regarding the required steps a student must take after returning to the residence halls. Resident student must complete this step within 24 business hours of returning to the residence halls. Since the nature of the hospital transport involved alcohol, drugs or mental health you are required to schedule an appointment at the Counseling, Health & Wellness Center within three business days of receipt of this letter to allow for institutional follow-up regarding discharge. For example, if you visit the Emergency Room on a Saturday, you must contact the Counseling, Health & Wellness Center to make an appointment by Wednesday. You are to call the Counseling, Health and Wellness Center at (973) 720-2257 to schedule your appointment. When calling, please be sure to mention that your appointment is the result of your recent hospital transport. If you are a Residential student and are transported from the Residence Halls, your parents or guardian will be notified that you were transported to the hospital. This is also stated in your signed Housing Contract. When you are seen in the Counseling, Health & Wellness Center, you will be asked to sign a medical release form in order to convey pertinent clinical information and recommendations to the Office of Residence Life, the Office of Student Conduct and/or the Office of the Dean of Student Development. A psychological assessment may be required by a licensed professional or a member of the William Paterson University Counseling staff if behavioral health issues are pertinent to your situation. Failure to comply with any of the conditions described above may result in the loss of housing privileges. This decision will not affect your ability to attend class or utilize your meal plan. Noise and Quiet Hours Quiet hours have been established to ensure students’ rights to study and sleep. These hours are 10:00 p.m. to 10:00 a.m., Sunday through Thursday, and 1:00 a.m. to 10:00 a.m. on Fridays and Saturdays. During final exams, twenty-four-hour quiet hours are in effect. Violators of quiet hours during this time period may be removed from the residence halls. Excessive noise at any time is prohibited. Reasonable quiet must prevail inside and in the surrounding areas of the residence halls at all times. Gathering in areas such as the High Mountain amphitheater, Overlook circle, or near building entrances is prohibited after quiet hours. Amplification of music outside of the student’s room including noise from stereo speakers directed out of windows and the use of amplifiers are prohibited. *Noise from stereo speakers or amplification equipment and the playing of portable stereos in the public areas of the residence halls are only permitted with written permission from the assistant director of residence life. This includes, but is not limited to, lounges, hallways, the Amphitheater, gazebos, and the areas immediately surrounding the residence halls. Package Inspection Policy This policy is designed specifically for large bulky packages, coolers, boxes, etc., in cases in which a staff member has probable cause to suspect that prohibited items are being transported into a residence hall. Residents found to have prohibited items or to be in violation of the package inspection policy will face disciplinary action. Staff members are defined as the following individuals: security guard/ desk assistant, resident assistant, Residence Life professional staff and University Police. Pets Pets of any kind are prohibited in the residence halls at all times. The only exceptions to this policy are when residents are approved for an emotional support animal for the residence halls or when insects are required for academic purposes. Please note that emotional support animal requests must be approved by the Office of Accessibility Resource Center. Prohibited Items Items listed in the Residence Life Handbook as being items prohibited from use/presence in all residence halls are considered prohibited items. These items may be subject to confiscation and/or conduct action. Physical Harm/Harassment/Intentional or Threat of Bodily Harm/Emotional Abuse Any behaviors deemed to be assault and/or physical abuse, threats, intimidation, harassment, verbal abuse, bullying, stalking, cyber-bullying, hazing, including organizing, engaging in, facilitating, or promoting any conduct that places or may place another person in danger of bodily harm or serious psychological distress are prohibited in the residence halls and on campus. Behaviors such as harassment, intimidation, or bullying which includes any single or series of, gesture[s], written, verbal or physical act[s], or electronic communication[s] that is reasonably perceived as being motivated by an actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, or a mental, physical or sensory disability, or by any other distinguishing characteristic, will not be allowed. The harassment of staff, verbal or physical, will not be tolerated, nor will lewd, obscene, or indecent conduct. Any willful, intentional, and persistent act designed to annoy or cause an individual undue stress is not acceptable nor tolerated and is subject to disciplinary action. Students who violate this policy may be removed from residence halls. Postings The University reserves the right to remove any sign/posting on display in the residence halls that is considered contrary to its mission. These include, but are not limited to, postings considered racially, sexually, or ethnically offensive. Approved posting may be done only on bulletin boards. Failure to comply will result in the loss of posting privileges. Postings must be authorized through the Residence Life Central Office in White Hall, lower level, between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday. Restricted Areas For safety reasons, students are restricted from all campus building roofs, electrical or mechanical rooms, or any other premises of the campus where access is prohibited. Sexual/Domestic/Dating Violence and Stalking William Paterson University is dedicated to providing a campus environment free from violence for all members of the campus community. For this reason, the Office of Residence Life does not tolerate any form of violence including domestic/dating violence, stalking and/or sexual violence. Students who violate this policy may be removed from residence halls. Smoking Smoking in the residence halls, including public bathrooms, is prohibited and subject to disciplinary action. Please note that electronic cigarettes, vaping and hookahs are not permitted in or around the residence halls. Students who violate this policy may be removed from residence halls. Solicitation Solicitation of any kind, other than Residence Life material, is prohibited in the residence halls. This includes door-to-door sales, distributing flyers, etc. Theft/Vandalism Theft from, or damage to, personal or University property or premises will not be tolerated. Violators are subject to restitution and disciplinary action. Students should report a theft of any kind to their RA and University Police as soon as possible. Windows/Screens/Emergency Exits Entering or exiting a residence hall facility via a window or emergency exit, when no emergency exists, is prohibited. Placing items on outside ledges or hanging items from windows is also prohibited. Screens are not to be removed from windows. The removal of screens from windows will result in a student conduct violation and a $50 fine. Additional charges will be passed on to the student for replacement costs in the event that the screens are damaged. Tampering with and/or removing window blocks will result in disciplinary action. Residents who are caught allowing persons to enter or exit the buildings through windows or emergency exits will be subject to disciplinary action and/or a $50 fine. Such offenses could result in being removed from the residence halls. The Student Conduct Process The Office of Student Conduct and the Office of Residence Life work together to implement a disciplinary system based on due process for students. All policies and procedures written in both the Student Code of Conduct and the Residence Life Handbook apply to all residential students. Sanctions for violations are intended to be educational and not punitive, when possible. Students accused of an alleged violation will have a hearing, based on the due process code outlined below. An assigned hearing officer will conduct the hearing to determine responsibility related to the alleged violation. Sanctions range from a written warning to loss of housing privileges. Any violation of local, state, or federal law will be adjudicated through the Office of Student Conduct. Building Restrictions/No Contact Orders When students are involved in conflict-related incidents, they are subject to being temporarily restricted to their own residence hall or re-located to a new residence hall until the completion of the conduct process and final sanctions are determined. Communication restrictions, known as No Contact Orders, may also be issued to all students involved. Clear and Present Danger Please note that violations of state law and/or university policy that are considered to be a threat to the safety and security of the residential community may result in immediate removal from the residence halls or the university campus. Residents who are involved in these types of incidents will not be permitted to return to the residence hall for any reason unless accompanied by Campus Police until the outcome of the conduct process is determined. Conduct Procedure When charges are brought against a resident for violation of a policy, the following procedure becomes effective. An incident report completed by a University staff member, outlining the alleged violation is received by a hearing officer. The assigned hearing officer then sends (via email) a Conduct Notification Letter along with a copy of the incident report to the resident being charged. This letter cites the date and time of the alleged violation and informs the resident as to when and where the hearing is scheduled. At this meeting, the resident is given the opportunity to dispute the charges. Witnesses and any supportive material should be presented at this time. A sanction will be delivered via email to the student within a timely fashion. Any questions regarding the student conduct process should be directed to the Office of Student Conduct or your resident director. Due process and disciplinary procedures are outlined below. Due Process and Conduct Procedure Due process in higher education disciplinary matters does not parallel the requirements of due process in a court of law. However, we ensure that the requirements of due process in all disciplinary actions are implemented. The resident can expect: Written notification of charges delivered via William Paterson University email within a reasonable period of time after the violation. An opportunity to either have a formal conduct hearing based on the charges, or to waive the formal hearing and accept the sanction to be imposed. A conduct hearing to be held without the student being present in the event that the resident fails to attend a scheduled hearing (a hearing may be rescheduled within the designated time period as indicated on the notification letter). An opportunity to present information, witnesses, and their perception of the incident at the hearing. Sanctions range from a written warning to loss of housing privileges. Written notification of findings and sanctions or penalties imposed delivered via William Paterson University email within a reasonable period after the hearing. The student may bring an advisor to the hearing. (This advisor may not question witnesses — their sole purpose is to advise the charged student.) The opportunity for an appeal, if the sanctions qualify. Appeal Process The appeal process can only be implemented in cases where the sanction has resulted in eviction from the residence halls. The charged student has up to five business days from the date he or she was informed of the decision to file a written appeal to the associate vice president for campus life or other designated party. The grounds for appeal may only be for one or more of the following reasons: Severity of the sanction. Procedural error/violation of due process protections. New evidence that was not known to the officer at the time of the hearing. Once an appeal has been filed, the associate vice president for campus life or their designee will review the decision and issue a written decision to the student within a reasonable amount of time.