Faculty, Staff, Doctoral Protocols

How to Submit a Protocol for IRB Review

Step 1: Design Your Research Project

Resource: IRB Decision Tree 

Step 2: Have the Following Materials Prepared and Ready for IRB Protocol:

1. Project Narrative: Purpose, duration, subject recruitment and selection, location, background, research plan (including online elements), storage and disposition of data and recordings, potential risks, consent/assent procedures, protection of subjects, potential benefits, and risk/benefit statement.
2. Informed Consent Statements (and Assent Forms, if applicable)
3. Data Collection Tools
4. Recruitment Materials
5. CITI Training Completion Certificate for use of Human Subjects (Group 1: Social Behavioral and Educational Human Subjects Researchers or Group 2: Biomedical Human Subjects Researchers)

Step 3: Have the Following Materials Prepared and Ready for Conflict of Interest and Commitment Disclosure Process:

1. CITI Training Completion Certificate Conflict of Interest
2. Navigate to InfoReady, click on the Conflict of Interest and Commitment Disclosures (COIC) FY 2024
3. Resource: https://www.wpunj.edu/osp/coic.html for more information about Conflict of Interest and Commitment Disclosure Process.

Step 4: Prepare IRB Application in WP’s Electronic System - InfoReady

1. Navigate to https://wpunj.infoready4.com/
2. Click on the link for Faculty, Staff, and Doctoral Protocol Submissions
3. To create a new application, Click Submit Protocol
4. Under Login for William Paterson University Users, click William Paterson University Login
5. You will see the William Paterson Authentication screen, Login using your WP credentials
6. Complete all of the required elements of the application (*indicates required fields).
7. Be sure to include your Department Chair’s email address (or Dean if you are the Department Chair) to ensure that your protocol will be routed to them to obtain the required approvals.
8. Click Submit Application to submit your application to your faculty advisor for approval.  OR (You may also click Save Draft to save your application and return at a later time.)

Watch the InfoReady Tutorial here!: Video for Faculty, Staff, Doctoral IRB Submissions

Step 5: Chair/Dean/Faculty Advisor Review of Your Protocol

Upon submission of an application, your Department Chair/Dean/Faculty Advisor will receive an automated InfoReady email sent from OSP grants@wpunj.edu letting them know that there is a protocol that needs their review.  They must login to InfoReady to review and approve your protocol application in the system. This process will replace the need to obtain their signature prior to submitting.  They will still review and approve your protocol before it routes to the IRB. 

Watch the InfoReady Tutorial here: Dean/Chair/Faculty Advisor Approval Process Video

Step 6: Your application has been submitted to the IRB!

The IRB administrator/designee will evaluate your application for completeness. Incomplete applications run the risk of being returned to the applicant without IRB review. Complete applications will be forwarded to IRB members for review. 

Step 7: IRB Review of Protocol

It may take up to 3 weeks to complete the review process.  The IRB administrator/designee will contact you by email once the IRB reviews your protocol.