Car Service There are two categories of person needing limo/car service: University employee Non-employee Procedure for University Employee: Employee submits travel request. As part of the travel request they must include the estimated cost of car service. After approval, the employee contacts the car service and advises them that they are an employee of WPUNJ and that the employee is responsible for paying the driver The employee must get receipt for the car service To be reimbursed the employee submits their travel expense voucher form with all receipts to the Travel Office. Under no circumstance should a requisition be entered to pay for car/limo service Procedure for Non-Employee Limo/Car Service: Department completes the Limo Request Form listing dates, times, person to pick up, etc Department sends the Request form to Carrie/Purchasing Purchasing contacts the limo/car service and purchasing provides the company with a copy of the request form The company provides purchasing with pricing Purchasing contacts the department with the pricing information and the name of the service. Department enters requisition to encumber the funds and the requisition must be internally approves by the required departmental approvers. Purchasing then confirms the reservation with the company. After service is rendered the car company sends purchasing the invoice and purchasing sends the invoice to the department for their ok to pay. Purchasing gives the invoice to accounts payable. Buses Request should be made at least 3 weeks in advance. Department must fill out a Bus Request Form Form must have Chair/Director's signature Please send your request to Jacqueline/Purchasing Once we have made the reservation with the bus company, we will send you a copy of the confirmation with the price You must enter a requisition to encumber the funds After service is rendered you will receive a copy of the invoice for your ok to pay Purchasing will forward the invoice to Accounts Payable for payment
