Purchasing

Request Transportation

Car Service

There are two categories of person needing limo/car service:

Procedure for University Employee:

Employee submits travel request. As part of the travel request they must include the estimated cost of car service.
After approval, the employee contacts the car service and advises them that they are an employee of WPUNJ and that the employee is responsible for paying the driver
The employee must get receipt for the car service
To be reimbursed the employee submits their travel expense voucher form with all receipts to the Travel Office.
Under no circumstance should a requisition be entered to pay for car/limo service

Procedure for Non-Employee Limo/Car Service:

Department completes the Limo Request Form listing dates, times, person to pick up, etc
Department sends the Request form to Carrie/Purchasing
Purchasing contacts the limo/car service and purchasing provides the company with a copy of the request form
The company provides purchasing with pricing
Purchasing contacts the department with the pricing information and the name of the service.
Department enters requisition to encumber the funds and the requisition must be internally approves by the required departmental approvers.
Purchasing then confirms the reservation with the company.
After service is rendered the car company sends purchasing the invoice and purchasing sends the invoice to the department for their ok to pay.
Purchasing gives the invoice to accounts payable.

Buses

Request should be made at least 3 weeks in advance.
Department must fill out a Bus Request Form
Form must have Chair/Director's signature
Please send your request to Jacqueline/Purchasing
Once we have made the reservation with the bus company, we will send you a copy of the confirmation with the price
You must enter a requisition to encumber the funds
After service is rendered you will receive a copy of the invoice for your ok to pay
Purchasing will forward the invoice to Accounts Payable for payment