Refund Policy and Withdrawal from Housing

Important Refund Information

Cancellation of this contract by the student occupant after acceptance by the University is effectuated only by receipt of written notice of cancellation by the Department of Residence Life. Upon cancellation of this contract by the student occupant, the student occupant will forfeit his/her entire room application/damage fee, and the student will also be subjected to penalty charges as stated below. The student occupant may be eligible for a refund of room rent pursuant to the following refund schedule, subject, however, to other provisions in or of this contract. Students who are financial aid recipients are subject to federal government guidelines regarding refunds. Students are required to vacate University housing and cease using University dining facilities after he/she withdraws or drops out, or be held liable for room and board charges beyond his or her last date of attendance. The date the Department of Residence Life receives written notice of cancellation is the official cancellation date.

Housing Refund Schedule

If the cancellation date is prior to the official move-in day for a given semester, the occupant is entitled to a refund of room rent equal to 100% of the room rent paid, provided the room is vacated.

If the cancellation date is after move-in but before or on the first Thursday of the first week of classes, the student occupant is entitled to a refund of room rent equal to 90% of the room rent paid, provided the room is vacated.

If the cancellation date is after the first week of classes yet prior to the end of the first third of a given semester, the student occupant is entitled to a refund of room rent equal to 50% of the room rent paid, provided the room is vacated.

If the cancellation date after the first third of a given semester, the student occupant is not entitled to any refund of the room rent and is liable for the entire semester's room rent.

If a student is academically dismissed from the University, the student must withdraw from housing in writing to the Department of Residence Life and the same refund schedule will apply.

Official Withdrawal from Housing

A student must officially submit their withdrawal from the residence halls to the Central Residence Life Office to cancel the Housing Contract. You can print the Withdrawal Form here and submit a signed copy to the lower level of White Hall. If you are unable to access the form, an alternative would be to e-mail the Residence Life Office athome@wpunj.edu from your WPUNJ e-mail account and state your date of cancellation, full name, student 855 ID Number, and reason for cancellation. If cancellation is during a semester, or between fall and spring semester, students are expected to remove his/her personal items from the assignment within 48 hours of the signed withdrawal or in the case of spring semester withdrawal, items must be removed from the room prior to the start of the semester.

Our posted housing refund policy applies to all cancellations. Cancellations occurring during a semester are subject to inspection of the vacated room for any damages.

Refunds of meal plans/Pioneer Express funds are handled by Hospitality Services.  For more information about this concern, call 973-720-2761 or visit their website here.