Updates and FAQs

University Operating Status
  • All classes have been moved online for Summer 2020.
  • All non-essential employees are working remotely through at least June 18; Critical employees, as determined by their vice president or supervisor, will return to campus on June 22. An update will be shared on June 18.
  • Key University operations, including Cheng Library, continue to operate remotely.
  • Residence halls are closed.
  • All on-campus events and activities have been canceled for Summer 2020.
  • Admissions events and new student orientations will be offered remotely.
  • Summer Youth Programs will be offered online.

A Virtual Commencement Ceremony was held for the Class of 2020 on May 26, 2020. The virtual ceremony can be viewed at https://www.wpunj.edu/commencement. The University also intends to hold an in-person Commencement ceremony when it is safe to do so. We are currently reviewing guidance from the Office of the Secretary of Higher Education regarding an in-person ceremony and are working to determine when and how we can hold such a ceremony that will celebrate our graduates while also prioritizing the health and well-being of the graduates, their families, and the University community.

Remote Instruction

Beginning Wednesday, March 25, the University will move to remote instruction for the remainder of the spring semester. Courses that are already fully online will continue in accordance with the original schedule. Individual faculty members should contact their students about the specifics for the online conduct of their respective classes. Students in clinical, practicum, student teaching, and internship programs should follow the guidance, policies and procedures of their placement site; interruption of these experiences will be handled on a case-by-case basis under the guidance of College Deans.

Computer Loan Program

Recognizing that at-home connectivity circumstances may vary for students, the University has launched a launched a computer loan program with a limited supply of computers available. Click on this application link to submit a request.


Blackboard

For information on using Blackboard, the University’s learning management system, information is available at the Information Technology Wiki, https://itwiki.wpunj.edu/index.php/Category:Blackboard_-_Students.


Online Academic Support Services


Access to Free Ebooks

Visit https://studentresponse.redshelf.com to gain access to eBooks at no additional charge with your @student.wpunj.edu email address. You can access up to 7 eBooks for the designated period free of charge. Use your @student.wpunj.edu email to create your account.


Software and Mobile Apps

For information on online software and mobile apps to assist with coursework, as well as information on acquiring Internet and mobile access during the COVID-19 pandemic, visit the University’s website on COVD-19 Technology Resources at https://itwiki.wpunj.edu/index.php/COVID-19_Technology_Resources.


Cheng Library


Pursuant to the Governor’s Executive Order, the Cheng Library is closed but librarians are ready to assist with a variety of resources in support of online learning including:

  • 24/7 Chat Reference
    Chat with a WP librarian during regular business hours or get help from a professional librarian after hours.
  • Virtual Research Consultations
    Schedule an online research consultation if you need more involved assistance, or want a one-on-one session with a librarian.
  • Databases, E-books & Streaming Videos
    Access the library’s wide array of articles through its databases, and its collection of almost 200,000 e-books and large collection of streaming videos. Please contact the library if you need help finding or using these resources.
  • Tutorials
    The library has a number of useful tutorials on its website.

Visit the Cheng Library’s Contact Us page for additional information or reach out with questions by email at refdesk@wpunj.edu or phone at 973-720-2116.

Resources for Faculty—Teaching

The University’s Center for Teaching with Technology is available to support faculty with a variety of resources:


One-on-One Consultations

For a one-on-one consultation about remote instruction using Blackboard, please make a Help Desk ticket at wpunj.edu/helpdesk. Choose the Blackboard ticket type and then CTT Faculty Consultation. This is the best way to set up a time to work with one of the CTT instructional designers. If you are not going to be on campus, ask for a Blackboard Collaborate remote session for your consultation.


Self-Service Help on the IT Wiki


Resources for Faculty—Advising

Academic Information

All academic advising is taking place online. A step-by-step guide to the process has been developed to provide students with the information they need.

https://www.wpunj.edu/advisement-center/remote-advising-strategies/student-strategies.html

A Spring 2020 Pass/No Credit and Course Withdrawal Extension Policy has been put in place for both undergraduate and graduate students. Students may choose to receive a course grade or a course Pass/No Credit option for any or all courses for the spring 2020 semester. Courses selected as Pass/No Credit will not be factored into a student’s cumulative GPA. Students may make decisions between May 1 and June 1, 2020 via a form on the Registrar’s website. In addition, the deadline to withdraw from a Spring 2020 course has been extended to April 30, 2020. For complete details, including important considerations that may vary by program and major, visit the Registrar’s website.

Online registration for the fall 2020 semester will take place according to the previously announced timetables posted on the Registration link on the Registrar’s website. Registration continues for summer 2020 courses. https://www.wpunj.edu/registrar/registration/.

Resources for registration, including how-to videos, are available on the Registration assistance link at: https://www.wpunj.edu/registrar/registration/registration-assistance.html.

Housing and Campus Life

In light of the University’s move to remote instruction for the remainder of the spring 2020 semester, most residence halls are closed. Only a small number of students who have demonstrated that they do not have other living options or that their technology needs for remote learning cannot be met without living on campus have been permitted to remain.

Students approved to remain on campus are being relocated into one residence hall for the remainder of the spring semester. There will be a strict no visitation policy; only the students on the approved list will be permitted access to the residence hall.

Students who were unable to return to campus for their assigned check-out time will be contacted by the Office of Residence Life with detailed information on additional check out opportunities. Students can email their Resident Director if they have questions.

Take-out meals have been arranged for students who remain in the residence hall and have meal plans.

The University intends to offer refunds or credits, as applicable. As promised in Vice President Miki Cammarata’s March 17, 2020 email, the University will provide further information by April 10.

Any student who is experiencing an extraordinary financial hardship or food insecurity as a result of this pandemic and the changes the University made to respond, please contact StudentDevelopment@wpunj.edu so we can connect you with appropriate support services. This email will be monitored daily.

The Counseling, Health and Wellness Center continues to support our students. Staff are currently working remotely.

Counseling:
For students who are experiencing difficulties in coping and would like to speak with a counselor, our counseling staff is available for phone/video appointments Monday through Friday between 8:30 a.m. and 4:30 p.m. Please call 973-720-2257 to set up an appointment or be connected with a counselor. Additionally, an on-call counselor is available 24 hours a day, 7 days a week to respond to mental health emergencies.

Health and Wellness:
Healthcare services are currently available to students via telehealth. To speak with a nurse about a health-related concern, including COVID-19, call 973-720-2360 and press #5 to reach a nurse. Messages will be returned within 24 hours, Monday to Friday. Students can book an appointment through the Student Health Portal. For questions or concerns about using the Student Health Portal, call 973-720-2360 or email at wpuimmunization@wpunj.edu. For the most up-to-date information COVID-19, click on Health and Prevention on the University’s COVID-19 Information page, https://www.wpunj.edu/covid19/index.html.

Faculty and Staff

If you are not feeling well, with symptoms that you believe might be related to COVID-19, please stay home, consult with your health care provider, and contact the Office of Human Resources at HumanResources@wpunj.edu to discuss a plan.

  1. You must provide medical documentation within 10 business days to the Benefits Office via the following confidential methods: FAX: 973-720-3694; EMAIL: payroll@wpunj.edu
  2. Full time employees should code their timesheet as Excused Authorized (EXA)
  3. Part time employees may be paid according to their established schedules in certain circumstances
  1. If self-isolation is recommended by the University, you will continue to be paid (see letter C. below for further details).
  2. If self-isolation related to COVID-19 is recommended by a Medical Professional or Government Agency:
    1. You will continue to be paid and must provide documentation verifying the recommendation via fax to 973-720-3694 within 10 business days
    2. If medical note is not provided, you must use your available leave balances in order to receive compensation from the University
  3. How will I be paid during this period of self-isolation?
    1. If your supervisor determines that you can work remotely, record hours worked as usual
    2. If your supervisor determines that you cannot work remotely:
      1. Full time employees should code their timesheet as Excused Authorized (EXA)
      2. Part time employees may be paid according to their established schedules in certain circumstances
    3. Working remotely on an intermittent basis
      1. When working remotely, non-exempt employees should complete the timesheet as usual. The hours you cannot work remotely should be coded as Excused Authorized (EXA). Example:
        1. John Smith’s normal schedule is 7 hours per day. He can only work 3.50 hours on Monday. The remaining 3.5 hours should be coded as Excused Authorized (EXA).
    4. The total hours worked and/or recorded for non-exempt employees’ each week should not exceed their normal workweek hours. Limited exceptions for required overtime will be addressed on a case-by-case basis.

You should:

  1. Send medical documentation verifying the family member’s COVID-19 related illness, exposure, and/or quarantine period to the Benefits Office via fax to 973-720-3694
  2. Discuss the potential for working remotely with your Supervisor.

How will I be paid during this period?

  1. If your supervisor determines that you can work remotely, you would record hours worked as usual
  2. If your supervisor determines that you cannot work remotely:
    1. Full time employees should code their timesheet as Excused Authorized (EXA)
    2. Part time employees may be paid according to their established schedules in certain circumstances
    3. Employees that do not submit supporting documentation will be required to use accumulated leave time
  3. Working remotely on an intermittent basis
    1. When working remotely, non-exempt employees should complete the timesheet as usual. The hours you cannot work remotely should be coded as Excused Authorized (EXA). Example:
      1. John Smith’s normal schedule is 7 hours per day. He can only work 3.50 hours on Monday. The remaining 3.5 hours should be coded as Excused Authorized (EXA).
  4. The total hours worked and/or recorded for non-exempt employees’ each week should not exceed their normal workweek hours. Limited exceptions for required overtime will be addressed on a case-by-case basis.

You should provide documentation verifying the COVID-19 related school closure to the Benefits Office via fax to 973-720-3694 or email: Payroll@wpunj.edu (i.e. email notification or announcement on school website).

How will I be paid during this period?

  1. If you work remotely, record hours worked as usual.
  2. If your supervisor determines you cannot work remotely:
    1. Full time employees should code their timesheet as Excused Authorized (EXA)
    2. Part time employees may be paid according to their established schedules in certain circumstances
    3. Working remotely on an intermittent basis
      1. When working remotely, non-exempt employees should complete the timesheet as usual. The hours you cannot work remotely should be coded as Excused Authorized (EXA). Example:
        1. John Smith’s normal schedule is 7 hours per day. He can only work 3.50 hours on Monday. The remaining 3.5 hours should be coded as Excused Authorized (EXA).
  3. The total hours worked and/or recorded for non-exempt employees’ each week should not exceed their normal workweek hours. Limited exceptions for required overtime will be addressed on a case by case basis.
  4. If verifying documentation is not received, you would be required to use your available leave time

Essential employees are required to come to work as usual if the University is open. In the event the University closes, essential employees will be notified if their attendance is required at any point during the closure. This response is not applicable to public safety personnel.

You should:

  1. Email your request to Human Resources at HumanResources@wpunj.edu. (Please do not include confidential medical information in the email)
  2. Human Resources will provide guidance, such as recommendation for self-isolation, and/or working remotely. Supporting medical documentation is required, which should be sent to the Benefits Office via the following confidential methods: FAX: 973-720-3694; EMAIL: payroll@wpunj.edu
  3. Your Department will contact you to discuss potential arrangements, which may include working remotely

How will I be paid during this period?

  1. If your supervisor determines that you can work remotely, record hours worked as usual
  2. If your supervisor determines that you cannot work remotely:
        1. Full time employees should code their timesheet as Excused Authorized (EXA)
        2. Part time employees may be paid according to their established schedules in certain circumstances
  3. Working remotely on an intermittent basis
    1. When working remotely, non-exempt employees should complete the timesheet as usual. The hours you cannot work remotely should be coded as Excused Authorized (EXA). Example:
      1. John Smith’s normal schedule is 7 hours per day. He can only work 3.50 hours on Monday. The remaining 3.5 hours should be coded as Excused Authorized (EXA).
  4. The total hours worked and/or recorded for non-exempt employees’ each week should not exceed their normal workweek hours. Limited exceptions for required overtime will be addressed on a case-by-case basis.
Student Employees and their Supervisors

Please be advised that all Federal Work Study student assignments will terminate as of May 15, 2020, the last day of classes in the Spring 2020 semester.

In addition, department-funded students will not be paid by the University after May 15, 2020 unless they have an approved budget assignment beyond May 15, 2020 and where there is remote work available as determined by the supervisor.

Requests regarding extensions of department-funded student assignments beyond May 15, 2020 should be directed to: payroll@wpunj.edu by May 13, 2020.

Questions regarding Federal Work Study employment should be directed to: Stu-Employment@wpunj.edu.

Please consult with your supervisor as to whether you can engage in working remotely. Federal, State and County governments recommend remote work only and therefore the University will not permit on-site work at this time. Having said that, the University encourages you to work remotely if possible. In any event, the University will ensure no loss of pay due to COVID-19 circumstances.

In reference to President Helldobler’s statements released on March 11 and 17, 2020, the University has adopted social distancing to include remote working. No on-site/on-campus work shall be performed by student employees at this time. Therefore, you should use judgement to determine whether work can be accomplished remotely and whether the student employee has the tools and/or resources to do so.

Please note that if students are able to work remotely, supervisors should work with the student to accomplish this. Student work and student internships serve as an important career development activity. Specifically, these experiences are significant to enhance a student’s ability to achieve gainful employment in their field of choice after graduation. Such considerations include projects, Linked In Learning career paths related to the work experience, and other activities to keep your student workers engaged throughout this period.

Community service students will likely not continue to work onsite, but should speak with their supervisor regarding the potential to work remotely.

Students should record hours worked remotely on their timesheet as usual.

Students will continue to be paid. Students should complete their timesheet using their regular established schedule. Include a comment on the timesheet "The hours recorded are Excused Authorized – COVID-19." See below example:

*** Supervisors should ensure that timesheets have been completed accurately per the above instructions, to include comments when applicable. Payment to students cannot exceed the allotted budget assignment.

If you are enrolled in direct deposit, you will continue to receive your payment as usual.

If you are not enrolled in direct deposit, your pay check will be mailed to the mailing address on file beginning with the pay check dated March 20, 2020. Students not enrolled in direct deposit are encouraged to do so as soon as possible to avoid potential delay in payment. Information and link to enroll in direct deposit can be found by clicking here.

Please ensure your mailing address is current to avoid delay in receipt of your pay check.

Your mailing address can be updated in WP Connect> My Profile> Change My Address:

a.

b.

Health and Prevention Information

The Coronavirus Disease, also known as COVID-19, is a virus identified as the cause of an outbreak of respiratory illness first detected in Wuhan, China, in 2019. Watch a video by the World Health Organization Coronaviruses are family of viruses that typically cause mild respiratory infections, although they can result in more severe disease. The novel coronavirus a strain of coronavirus that had previously not been found in humans, and its health impact is currently being closely monitored internationally, nationally, and locally by the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), and the New Jersey Department of Health (NJ DOH).

Most symptoms reported for patients with COVID-19 appear to be mild. The most common symptoms include fever (38*C/100.4*F), cough, and shortness of breath. Read about COVID-19 symptoms.

Most often, spread from person-to-person happens among close contacts (about 6 feet). Person-to-person spread is thought to occur mainly via respiratory droplets produced when an infected person coughs or sneezes, similar to how influenza and other respiratory pathogens spread. These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the lungs.

The incubation period is the time between exposure to an infection and the appearance of the first symptoms. The CDC believes at this time that symptoms of the COVID-19 may appear in as few as 2 days or as many as 14 days after exposure. This is based on the incubation periods for similar viruses.

The CDC always recommends everyday preventive actions to help prevent the spread of respiratory viruses, including:

  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom, before eating, and after blowing your nose, coughing, or sneezing. Use alcohol-based hand sanitizer if soap and water are not available.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash, and disinfect your hands.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Don’t share food or drinks.
  • Get a flu shot. We strongly recommend everyone get a seasonal flu vaccination. While it will not prevent 2019-nCoV, influenza is currently widespread in New Jersey. Flu vaccines are available at local pharmacies covered by most medical insurances. CHWC has flu vaccines for $15. Please call 973-7230-2360 to schedule an appointment.

If you are having a medical emergency, go to your nearest hospital or call 911. If you think you have been exposed to COVID-19, it is recommended that you call the hospital in advance, so they can prepare for your arrival.

Stay home when you are sick and call your medical provider for guidance. Do not report to work or attend classes if you are ill. It is highly likely that you have either a cold or the flu. The number of cases of active influenza is currently high in the U.S.

If you have travelled to a region with a known outbreak or believe you have been in contact with someone who might have been infected, please self-isolate (stay home) and notify your local health department.

If you are an employee and not feeling well, with symptoms that you believe might be COVID-19, please stay home, consult with your health care provider, and contact the Office of Human Resources at 973-720-2605 to discuss a plan. If you are a student with such symptoms, please contact the Counseling, Health, and Wellness Center at 973-720-2257 for guidance.

  • Stay home. Do not go to work, school or public areas.
  • Separate yourself from other people and animals in your home. Avoid visitors to your home.
  • Self-monitor for fever by checking temperature at least twice a day. Contact your healthcare provider if you develop a fever or respiratory symptoms.
  • When seeking medical care, call ahead and tell them about your symptoms.
  • Do not use public transport like buses or taxis.
  • If you have symptoms, wear a facemask when you are around other people.
  • We strongly encourage all members of the William Paterson community to reconsider any upcoming travel, especially to areas where there has been a significant incidence of COVID-19. Please see CDC travel advisories at https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html. Anyone traveling abroad or on any cruise must fill out the online travel registry.
  • All William Paterson-led international spring break programs are canceled.
  • All students in third-party study abroad programs are strongly encouraged to return home.
  • All international and domestic travel sponsored by William Paterson is suspended.
  • Any member of our community returning from a country designated Level 2 or 3 by the CDC is required to self-isolate for 14 days before returning to campus.
  • Because of the higher risk of cruises, anyone taking a cruise is required to self-isolate at home for 14 days before returning to campus.
Travel Information

All international and domestic travel sponsored by William Paterson is suspended.

  • We strongly encourage all members of the William Paterson community to reconsider any upcoming travel, especially to areas where there has been a significant incidence of COVID-19.
  • Anyone traveling abroad or on any cruse is required to complete the online travel registry.
  • Anyone traveling to CDC Level 2 and 3 countries or traveling on a cruise will be required to self-isolate for 14 days before returning to campus.

All William Paterson-led international spring break programs are canceled.

All international and domestic travel sponsored by William Paterson is suspended.

We are strongly encouraging the entire community to reconsider their personal travel plans, especially to areas where there has been a significant incidence of COVID-19. Anyone who decides to continue with their existing international travel plans or cruise plans (foreign or domestic), is required to fill out the online travel registry.

It is your responsibility to check the CDC website to determine if the country or area you traveled to has been designated as Level 2 or 3. Because this list is subject to change, you should check it upon your return to the U.S. and before returning to campus. If you have traveled to a designated country, you must await a response from Counseling, Health and Wellness or Human Resources before returning to work. Those returning from a CDC-designated Level 1 country or area with no symptoms should return to work as scheduled.

All students in third-party study abroad programs are strongly encouraged to return home.

Yes:

  • Any member of our community returning from a country designated Level 2 or 3 by the CDC is required to self-isolate for 14 days before returning to campus.
  • Because of the higher risk of cruises, anyone taking a cruise (foreign or domestic) is required to self-isolate at home for 14 days before returning to campus.

If you are exhibiting symptoms, notify your healthcare provider, local health department, and Human Resources. You will need to use your available sick and leave time. Should your absence exceed your paid time off balance, you may be entitled to additional unpaid time off. In certain cases, employees may be eligible for compensation under the NJ Temporary Disability Insurance and/or Family Leave Insurance Programs.

If you are self-isolating for 14 days as a result of community spread and asymptomatic (not exhibiting symptoms), every effort will be made to accommodate working remotely if possible. You will continue in pay status without having to charge your time balances. This process will be coordinated through Human Resources in consultation with your supervisor.

If you have traveled abroad to a CDC Level 2 or 3 country for personal reasons but are asymptomatic, we request that you self-isolate (stay home) for 14 days. Work assignments, PTO or compensation will be handled on a case by case basis through Human Resources in consultation with your supervisor.

If you have traveled on a cruise we require employees and students to self-isolate (at home) for 14 days upon their return to the U.S. regardless of whether you are asymptomatic or symptomatic. This absence will be paid and not charged to your paid leave time if you are asymptomatic and available to work remotely.

Beginning Wednesday, March 25, all classes will move online and face-to-face instruction will be suspended through at least Tuesday, April 14. Contact your professor if you are sick and cannot participate in online courses.

Students who travel to CDC Level 3 countries may be limited in their ability to return to campus due to government isolation/containment procedures. The University is requiring anyone who travels to CDC Level 2 or 3 countries to self-isolate for 14 days prior to returning to campus. Anyone who exhibits a fever (38ºC/100.4ºF), cough, and shortness of breath, should contact their healthcare provider, local health office, and Dr. Jill Guzman, Director of the Counseling, Health and Wellness Center at guzmanj21@wpunj.edu prior to returning to campus, even after a 14-day self-isolation.

Students with special circumstances who may need to remain in residence halls should contact Residence Life. If you are an on-campus resident, you will be provided with housing on campus. If you are not an on-campus resident, it is presumed you will remain in your current local residence. There is no meal plan option during Spring Break; however, students can avail themselves of available retail dining options, including requesting boxed meals for later use. Again, please contact the Office of Residence Life in advance if you need these services.

 

Worried about Coronavirus? We understand that this situation may be unsettling for the University Community. Our Employee Assistance Program (EAP) is available 24 hours a day / 7 days a week with information and resources that may be helpful. Please click here for more information or call 800-252-4555.

Please note this list of frequently asked questions (FAQs) is intended to be used as a guide for informational purposes only and does not cover every possible scenario. For specific situations not addressed in the FAQs, please email HumanResources@wpunj.edu. Every effort will be made to respond within twenty-four (24) hours.