Transactions with Non-US Individuals and Corporate Entities Glacier Tax Compliance Software Effective September, 2017, the University is using Glacier Tax Compliance Software to determine tax and reporting requirements for transactions with all non-US individuals and corporate entities. All University faculty and staff who engage in transactions with non-US individuals and/or entities must ensure that tax clearance is obtained before committing University funds. Payment to such individuals/entities cannot be guaranteed without prior tax clearance. Glacier tax compliance software is also used to determine tax and reporting requirements for employees and students who are non-US individuals. Glacier is a secure online Nonresident Alien (NRA) tax compliance system used by the University to determine tax treatment of University transactions with non-US persons. Non-US individuals are asked to provide relevant personal information in a secure online format. Trained staff within relevant units (Business Services, Payroll, Student Account Services, and International Students) apply the Glacier system tools to determine tax residency, tax treaty determinations, and the final taxability of transactions. The Glacier system maintains all NRA paperwork and data; and prepares the required tax forms and statements. By allowing Non-US individuals to enter the majority of their information themselves based on their own knowledge or advice of their own accountant, and by relying on the Glacier system tools to calculate the substantial presence test, tax residency, interpretation of tax treaty language, and reporting requirements, the University achieves a consistently high degree of compliance quality, ensures administrative efficiency for the multiple departments involved in these transactions, and ensures integrity in the University’s business processes in the fulfillment of its tax compliance obligations. Glacier Tax Compliance Software allows institutions to: achieve and maintain tax compliance with nonresident alien tax issues; manage tax liability; determine tax residency (perform the substantial presence test); evaluate income tax treaty articles with confidence, efficiency and speed; maintain data in an easily accessed and shared manner; generate ad-hoc and “tickler” reports quickly (and even set automatic reminders); control paperwork and supporting documents necessary in the event of a review or audit; file Forms 1042 and 1042-S with the IRS; electronically post Forms 1042-S for the non-US individuals to easily retrieve and update their records/forms as needed; Complete forms with accuracy and efficiency (W-8BEN, form 8233, W-9, Tax Treaty Statement)
