The evaluation procedure shall be as follows: The evaluation will be initiated by a meeting between the employee and his/her supervisor to discuss the employee’s job performance. Employees being evaluated will be notified of the intention to conduct an evaluation. Following this meeting, the supervisor will write a draft assessment of the employee’s performance and transmit it to the employee. At the employee’s option, the supervisor and the employee will meet to discuss the draft assessment. The supervisor will then prepare the written assessment of the employee’s performance, which will be included in the employee’s personnel file. A copy will be transmitted to the employee, who will have the right to respond.