Office of Employee Relations
Reporting of Outside Activities Policy
University employees should not undertake any employment or service, whether compensated or not, which might reasonably be expected to impair their objectivity and independence of judgment in the exercise of their official duties.
An employee’s participation in any service, activity or employment that is outside his/her official University duties may be prohibited by the Conflicts Law, other State or Federal law or regulation, and/or the State of New Jersey Uniform Ethics Code. Accordingly, employees must obtain the approval of the Ethics Liaison Officer (ELO) prior to engaging in any of the following outside activities:
1) Commencement of any business, trade, profession or other compensated employment, including the acceptance of compensation for a speech or published work;
2) Uncompensated or volunteer work for or with any entity; or
3) Holding office or title in the governing or advisory board of any entity.
Prior to engaging in any new employment or outside activity, employees must obtain approval from their supervisors and the ELO by submitting a completed Outside Activities Questionnaire. The Outside Activities Questionnaire must be completed and approved by the employee’s supervisor and the ELO prior to engaging in such employment or activity and must be updated and approved annually, or as necessary whenever there is a change in outside activities or employment.
The University’s ELO shall review all Outside Activities Questionnaires and determine whether the outside activity is permissible in accordance with the Conflicts Law and the State of New Jersey Uniform Ethics Code. Consistent with the Uniform Ethics Code, the University shall require disclosure of additional information regarding the outside activities of its employees as necessary to address the needs of the University.
An employee may appeal the ELO’s decision to disapprove an outside activity. Such appeal shall be submitted in writing to the State Ethics Commission within 60 days of the employee’s receipt of the ELO’s decision. The appeal shall cite the relevant section(s) of the Conflicts Law or Uniform Ethics Code, or other authority which supports the position of the employee that such outside activity should be permitted.
Rev. Oct. 2011
Outside Activities Form and Access Information
Electronic filing is the preferred method for submission. Employees should file the Outside Activities Questionnaire electronically via the University’s portal. To access the form, log on to WP Connect and select the Employee tab. Under Employee Applications, select the Employment link. The Outside Activities Questionnaire is located directly below Employment Opportunities.
Alternatively, a hard copy of the Outside Activities Questionnaire can be found at the link below. Employees may submit a hard copy of the form directly to the Ethics Liaison Officer, Office of Human Resources, College Hall Room 150.