Technical Services/Forms

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Audio/Visual Services for University Commons

University Commons presents new and flexible space for student activities and events. The facility also offers several meeting rooms, including a ballroom equipped with state of the art audio visual multimedia presentation components to enhance the programming needs of the campus community.

Please review the room listings below for brief highlights of the A/V capabilities that we can provide in our rooms. Click on the room / room number for more information.

The Ballroom (combined) , Room A, Room B, Room C, Rooms AB (combined), Rooms BC (combined)

  • Ceiling mounted LCD projectors, ceiling mounted screens, P/A system, DVD/VHS playback, CATV

Click on the mic to learn more about the wireless capability of the Ballroom  Wireless Mic

Conference Rooms 168A/B (combined), 168A, 168B & 171A/B (combined) 171A, 171B

  • Ceiling mounted LCD projectors, ceiling mounted screens, P/A system, DVD/VHS playback, CATV

Multipurpose Room

  • Ceiling mounted LCD projectors, ceiling mounted screens, P/A system, DVD/VHS playback, CATV
  • Wireless handheld mic available upon request

Conference Rooms 202 & 209

  • Ceiling mounted LCD projectors, ceiling mounted screens

Conference Rooms 211 & 216

  • Ceiling mounted LCD projectors, ceiling mounted screens, DVD/CD/BluRay playback 

We also house portable P/A, LCD projectors for use in other locations of the University Commons. The segment below describes the services in detail for your reference. 


Media Services

Wireless internet access is available in all common areas and lounges. Internet access in conference rooms can be requested during the space reservation process.

University Commons also has a limited supply of media equipment available on a drop off and set up basis. Service include:

  • Public Address (P/A) systems
  • TV/VCR/DVD units
  • LCD projectors
  • Easels for posting announcements
  • Carts
  • NEW: Document Cameras - Allows user to digitally project images such as documents, hand written notes, etc. during a presentation.                                                                                                                       * Compatible with both PC and Mac.

The Scheduling Office has inventory of A/V equipment. Please indicate your request to use the equipment on the Online Room Reservation Form.

The event organizer retains responsible for the condition and return of the contracted equipment.


Service Fees / Rates

Media Technicians will need to be contracted for a fee when scheduling the Ballroom, Conference Rooms and the Multipurpose Room (listed above). Your room reservation contract will indicate such as well. In rooms where built in system are not available we can provide portable LCD projectors and P/A systems.

It is expected that the contract representative notify Hospitality Staff at either the Information Desk or Main Office when they have any questions or when the event ends. Please refer to the service fee menu below for reference when completing the online room scheduling form. You may also email your A/V questions to hospitality@wpunj.edu or call x3250 between 9am-4pm during Fall and Spring semesters.

Ballroom/Multipurpose Room/Conference Rooms 168 & 171, 202, 209, 211, 216, 325 

Media Technician service rates are as follow:

  • $15/hour per technician - Minimum Charge $30
  • Set up and testing time could vary depending on the extent of the set up
  • 30 minutes for set up time and troubleshooting
  • $15/hour for the duration of the event *
  • Lead Time for Scheduling – 7 business days **
  • Large setups and Breakout rooms, if scheduled will require a second technician at $15/hour
Campus Restaurant

Media Technician service rates are as follow:

  • Only portable equipment available – LCD projectors, TV/DVD/VCR units, P.A. system
  • Equipment drop off, breakdown & pick up, sponsor/user responsible for connecting own equipment with University Commons equipment - No Charge
  • Setup assistance e.g. connecting user’s laptop to LCD – Minimum Charge $15
  • $15/hour for the duration of the event *
  • Lead Time for Scheduling – 7 business days **
Outdoor Patios (Weather permitting)
  • Portable P/A Equipment drop off, setup, breakdown & pick up - No Charge
  • Lead Time for Scheduling – 7 business days **

* Media Technician will be available on site and scheduled to work exclusively with the sponsor/user for the duration of the event.

** For events scheduled in summer, winter and on holidays; Lead time for Scheduling - 15 business days