Organizational Guidelines

Mission:

The mission of the William Paterson University Director's Council is to facilitate ongoing communication between Directors, provide review, comment and guidance on WPUNJ programs, policies and regulations, and to encourage collaboration in support of the WPUNJ mission and Student Success Plan.  In pursuit of this mission the Director's Council provides professional development opportunities for members promoting life-long learning, reflection and excellence.

Officers and Chairs of the Director's Council:

The following are the Officers and Chairs of the Director's Council who will serve two-year appointments. While all of the officers are encouraged to have been a member in good standing (attend 4 meetings a year), only the chairperson is required to have sustained active membership on year prior to the assumption of office and to be a current member of the Steering Committee at the time of the election.  During an election cycle, a nominating committee of three current Director's Council members will be appointed by the Chairperson along with a representative from the Provost's Office who will present a slate of officers by the last meeting of the year for election.*  Members of the Nominating Committee can not be selected to be on the slate of officers.

 

Chairperson:

  • Responsible for the general affairs of the Council
  • Convene and preside over all Director's Council and Steering Committee meetings
  • Serve as the chief liaison with the Provost's and President's Offices as well as the Faculty Senate
  • Serve as a non-voting member of all Council committees
  • Prepare and submit with the support of the other officers and chairs an annual report to the Council and the Provost's Office
  • Supervise and support along with the secretary the dissemination of all materials (agendas, meeting notices, Cross-Ed News, misc. correspondence, etc.)
  • Appoint chairs and members of ad-hoc committees as needed
  • In case of a vacancy in the position of Vice Chairperson or Secretary, appoint a member at large to fill the position(s) for the remainder of the term
  • Call special meetings as needed to address special Council affairs

 

Vice Chairperson:

  • Assume the duties of the chairperson in his/her absence or if they should tender their resignation
  • Responsible for the Community Activities for the Council including, but not limited to the announcement of new members, recognition of Director achievements, special events and year end gatherings
  • Support the Chairperson in the development and dissemination of the annual report
  • Serve as a non-voting member of all Council committees
  • In case of a vacancy in the position of secretary, support the functions until a replacement can be appointed by the Chairperson
  • Serve on the Steering Committee of the Director's Council

 

Secretary:

  • Record all minutes for the Director's Council and Steering Committee Meetings
  • Maintain the membership list updated and disseminate all notices, minutes and announcements as needed
  • Serve as the custodian of all Director's Council records including, but not limited to the minutes, correspondence, etc.
  • Support the Vice Chairperson on all community activities
  • Serve on the Steering Committee of the Director's Council

 

Professional Development Chairperson:

  • Serve as the convener and address all matters pertaining to the committee
  • With the support of committee members develop an array of professional development activities designed to meet the needs of the Council members as well as address the overall goals set forth by the Steering Committee
  • Conduct ongoing evaluations to monitor the success of each program
  • Support as needed the Chairperson in the development of the annual report including a section dedicated to the affairs of the Professional Development Committee
  • Serve on the Steering Committee of the Director's Council

 

Assessment Committee Chairperson:

 Serve as the convener and address all matters pertaining to the committee

With the support of committee members develop a series of activities or sessions to support the assessment needs of the units represented in the Council as well as monitor the progress in achieving the goals and objectives set forth in the Student Success Plan

Engage the committee in addressing the annual goals set forth by the Steering Committee

Support as needed the Chairperson in the development of the annual report including a section dedicated to the affairs of the Assessment Committee

Serve on the Steering Committee of the Director's Council

 

Committee Membership and Expectations:

Overall, the Director's Council membership will be solicited to volunteer or will be recruited for all the committees listed below, new standing committees that may be created, and any other ad-hoc committees that may be created.  Any and all members are encouraged to support the efforts of the Council in order to be a more balanced and representative body consisting of the varied units within the Council.  The Director's Council Chairperson appoints the members to the committee from the pool of volunteers and recruits.  The committee chair is elected by the Council.  The newly elected committee chair can provide names for consideration of the DC Chairperson prior to the appointment of the committee as part of the recruitment process. 

Steering Committee:

The steering committee will include the Chairperson, Vice Chairperson, Secretary, Chairs of the Professional Development and Assessment Committees as well as three additional at-large members of the Director's Council, the immediate past Council Chairperson and a representative of the Provost's Office.  This committee will meet more frequently than the Council and during break periods represent the Council if any decisions are needed.  The overall guidance and support to the Council is the primary goal of the committee and to help facilitate all related activities.  All members of the Steering Committee are expected to support the development of the annual report and support any and all committees in the implementation of their duties/activities.

Professional Development Committee:

The Professional Development Committee is charged with the development and implementation of a variety of programs and activities designed to meet the member needs as well as address the goals of the Steering Committee.  The Professional Development Committee is responsible for the content of the four Regular Council meetings each year.  A minimum of 3 members at large are expected to serve on the committee besides the chair, but more are strongly encouraged to join.

Assessment Committee:

The Assessment Committee is expected to develop a series of activities or sessions to support the assessment needs of the units represented in the Council as well as monitor the progress in achieving the goals and objectives set forth in the Student Success Plan.  The Steering Committee will set annual goals for the committee to address.  The Assessment Committee will be responsible for providing the Professional Development Committee the content of one meeting each year.  A minimum of 3 members at large are expected to serve on the committee besides the chair, but more are strongly encouraged to join.

Community Committee:

The Community Committee is expected to develop and implement supplemental orientation and mentoring activities for new members of the Council, to develop and implement ways to recognize the professional and personal achievements of members of the Council, and to host/present activities to improve networking and communication among Council members.  The Steering Committee will set annual goals for the committee to address.  The Community Committee will be responsible for providing the Professional Development Committee the content of one meeting each year.  A minimum of 3 at large members are expected to serve on the committee besides the chair, but more are strongly encouraged to join.

Nominating Committee:

The Nominating Committee will be appointed (chair and two other members at large) during the fall term prior to the closure of officer and chair terms of office.*  Their charge is to solicit the active membership and seek willing members to serve as the new officers and chairs of the Council.  None of the appointed Nominating Committee members can be considered for any of the vacanices unless they are replaced on the Nominating Committee prior to the presentation of the slate of officers.  If the committee is unable to provide a slate of officers without competition, an election will be formally held at the last meeting of the year.  Ballots will be used for all contested positions and only members present at the meeting where elections are held will be entitled to vote.  However, the ultimate goal of the committee is to present a slate of officers and seek ratification of the slate at the final meeting.

* To inditiate this restructuring of the Director's Council, the first slate of officers will be presented for election at the first Regular Meeting of the Council in FY06, all follow-up elections will be as defined.

Original Draft: April 12, 2005, Prepared by: Francisco Diaz
Revised Final Version: Prepared June 21, 2005 and approved by the Steering Committee distributed to the Director's Council on June 30, 2005
Approved by a majority vote of the Director's Counci, _________