Academic Policies

Academic Discipline

The admission of students, their continuance on the active graduate student roster, the assignment of academic credits, graduation, and the confirmation of any degree or diploma are subject to the disciplinary authority of the University. A student’s registration may be canceled on grounds the University deems appropriate.

Academic Integrity Policy

I. Standards of Academic Conduct

As an academic institution committed to the discovery and dissemination of truth, William Paterson University expects all members of the University community to conduct themselves honestly and with professional demeanor in all academic activities. William Paterson  University has established standards of academic conduct because of its belief that academic honesty is a matter of individual and University responsibility and that, when standards of honesty are violated, each member of the community is harmed.

All members of the University community are expected to adhere to the Academic Integrity Policy.

II. Violations of Academic Integrity Violations of the Academic Integrity Policy include, but may not be limited to, the following examples:

A. Plagiarism is the copying from a book, article, notebook, video, or other source material, whether published or unpublished, without proper credit through the use of quotation marks, footnotes, and other customary means of identifying sources, or passing off as one’s own the ideas, words, writings, programs, and experiments of another, whether such actions are intentional or unintentional. Plagiarism also includes submitting, without the consent of the professor, an assignment already tendered for academic credit in another course.

B. Cheating during examinations includes any attempt to: (1) look at another student’s examination with the intention of using another’s answers for personal benefit; (2) communicate, in any manner, information concerning the content of the examination during the testing period or after the examination to someone who has not yet taken the examination; (3) use any materials, such as notebooks, notes, textbooks, or other sources, not specifically designated by the professor of the course for student use during the examination period; or (4) engage in any other activity for the purpose of seeking aid not authorized by the professor.

C. Collusion is working together with another person or persons in preparing separate course assignments in ways not authorized by the instructor. Academic work produced through a cooperative (collaborative) effort of two or more students is permissible only upon the explicit consent of the professor. The collaboration must also be acknowledged in stating the authorshipof the report.

D. Lying is knowingly furnishing false information, distorting or omitting data, failing to provide all necessary, required information to the University advisor, registrar, admissions counselor, or professor, for any academically related purpose.

E. Other concerns that relate to the Academic Integrity Policy include such issues as breech of personal security, stolen tests, falsified records, and vandalism of library or other materials. No list could possibly include all the possible violations of academic integrity. These examples should, however, give a clearer idea of the intent and extent of application of this policy.

III. Faculty Responsibilities for Upholding the Academic

Integrity Policy

A. All faculty are expected to be familiar with the Academic Integrity Policy. Each faculty member will inform students of the applicable procedures and conditions early in each semester before the first examination or assignment is due.

B. Ordinarily, in-class tests and final exams should be proctored. Proctoring is defined as having a faculty member or a representative of the faculty present in the room during an exam. Proctoring is the responsibility of the faculty member teaching the course although, where necessary, that responsibility may be shared with, or delegated to, faculty colleagues or graduate assistants assigned to the course.

 IV. Resolution of Academic Integrity Policy Violations

A. If a faculty member has sufficient reason to believe that a violation may have occurred on any work submitted for a grade, he/she must attempt to speak with the student within ten school days of the incident to discuss appropriate resolution.

B. After discussing this matter with the student, and if the student accepts the proposed resolution, the student waives his/ her right to a hearing. Depending on circumstances, as assessed by the faculty member who has discussed the matter with the student, any of the following penalties may be imposed:

1. Resubmission of the assignment in question.

2. Failure of the assignment.

3. Failure of the course.

4. Withdrawal from the course with no credit received.

5. The imposition of other appropriate penalties with the consent of the student.

6. Recommendation to the President of suspension or expulsion from the University.

With any of the above, the faculty member may have a written record of the sequence of events placed in the student’s permanent record with a copy to the student.

 C. If the student does not admit to a violation or disagrees with the proposed resolution, he/she must:

1. Speak directly to the faculty member within ten school days of being informed of a violation or of the proposed penalty. If, after repeated attempts, the student is unable to reach the faculty member within ten (10) school days, the student must notify the department chairperson in writing within that ten-day period.

2. If, after discussion with the faculty member, the student is not satisfied with the outcome, the student may contact the department chairperson presenting a dated, written, and signed statement describing the specific basis for the complaint. At this time, the student must provide the faculty member with a copy of these written materials.

3. The department chairperson should try to resolve the issue by reaching an agreement by both the student and the faculty member. If the issue is not resolved at the chairperson’s level, the student may request that the chairperson convene the department executive council (or other appropriate department committee)—excluding the faculty members involved—to hear the appeal. The faculty member submits a written, dated, and signed statement of the alleged violation to the council/committee. The student must submit a written, dated, and signed statement describing the basis of the complaint. The accuser assumes the burden of proof. When the faculty member involved is the  chairperson, the student may request that the dean of the college convene the department executive council (or other appropriate department committee). The department executive council/committee submits its recommendation to the chairperson (or college dean, if the faculty member involved is the chairperson).

4. If not satisfied with the department executive council’s (or other appropriate department committee’s) decision, the student may ask the dean of that college to bring the matter to the college council. The faculty member submits a written, dated, and signed statement of the alleged violation. The student submits a written, dated, and signed statement describing the basis for the complaint. The accuser assumes the burden of proof. The chairperson of the department concerned does not take part in the final vote (although the written decision from the department chairperson is part of the college record). The college council’s decision constitutes the University’s final decision regarding the substantive nature of the case. Future appeals based on violations of due process are permitted to the limit of the law.

5. Each step in the procedure must be initiated within ten (10) school days of the faculty, chairperson, department, or college response. Dated, written, and signed statements are required at each step. Likewise, at each level, the faculty member(s), chairperson, Department Executive Council (or other appropriate department committee), or College Council must complete a review of all pertinent written materials prior to rendering a decision, in writing, within ten (10) school days of receipt of complaint materials. In case the faculty member has been verifiably unable to be contacted, or in other instances of extenuating circumstances affecting students or faculty, it is understood that the student’s right to appeal is not jeopardized and the time constraints will be extended. Due process must be followed at every step of this procedure. No penalty will be changed by anyone other than the faculty member who assigned it unless there is convincing evidence that the penalty was inconsistent with professional standards of the discipline.

6. Each student who registers a complaint with a department chairperson must be given a copy of this policy. A copy must be attached to the appeal and signed by the student to indicate that he/she has received a copy of the procedure and has read and understands it, before the appeal can proceed. In the event the college council cannot resolve it, the matter is referred to the dean of graduate admissions.

Academic Difficulty

Students experiencing academic difficulty are advised to consult immediately with the faculty member of record for the course(s). If for some reason the problem cannot be resolved, students should then consult with the graduate program director, the department chair, and/or the dean of the college.  

Academic Probation and Dismissal

Every student is responsible for maintaining the required grade point average (3.00) by observing the cumulative totals that appear on each semester’s grade report. The University is under no obligation to forewarn students about academic deficiencies or to alert them in advance of probation or dismissal when their grade point average falls below the required minimum. If at any time a student’s grade point average falls below a 3.0, the student is automatically placed on probation and may not enroll for more than two additional courses or 6 credits of coursework. A student whose GPA does not reach 3.0 after the completion of these two courses is dismissed from the University. Students dismissed from the University are not extended the privilege of taking courses at the University unless officially reinstated. Dismissal decisions may be appealed in writing to the dean of the college in which the student is enrolled within ten school days of notification. Final appeal decisions are made in consultation with the dean of graduate studies and research within ten days of receipt of written appeal. All decisions are made in a timely manner.

Attendance

Students are expected to attend all classes, laboratory periods, and other academic exercises regularly and punctually, and  are responsible for all work required in courses. The instructor determines the effect of absences upon grades and may  permit or deny the privilege of making up work, including examinations, within the time limits of the semester. In the event of a prolonged absence, a student is advised to consult with the faculty and Office of Graduate Admissions to explore options available for program completion.

Application for Degree

A degree candidate who has completed all degree requirements must file an application for the awarding of a degree by the following dates:

January graduation October 1

May graduation February 1

August graduation June 1

Applications for degree may be obtained from the Office of Graduate Admissions and Enrollment Services

Certification Application

Students who have completed an approved program may apply for a teaching certificate through the College of Education’s Office of Certification according to the following deadlines:

Fall semester October 1

Spring semester April 1

Summer session August 1

Change of Program

Curriculum patterns are generally flexible enough to permit a student, with the assistance and approval of the graduate program director or department chairperson, to select from a wide range of courses, a program of study appropriate to the student’s own professional goals. Once students are accepted into a degree or certification program, they are not ordinarily expected to change to another program. However, students wishing to change their program of graduate study should first contact the graduate program director of the new program for specific admissions requirements and, then, must submit a new application, obtained from the Office of Graduate Admissions or through the Web at ww2.wpunj.edu/graduate/Forms_for_Current_Students.cfm.

Comprehensive Examination

In most graduate programs, a written comprehensive examination appropriate to the discipline is required for graduation. Such an examination is given to determine whether students have achieved competence in their area of study. Consult the master schedule or the Office of Graduate Admissions for deadline dates to sit for a comprehensive examination.

To apply for the comprehensive examination, a matriculated student must:

1. Complete or be in the process of completing a minimum

of 24 hours of semester credit;

2. Have earned a minimum cumulative grade point

average of 3.0;

3. Be prepared to display competence in his/her area of concentration and, where applicable, in professional education.

When matriculated students have met the conditions stated above, they may apply to sit for the comprehensive  examination, which is no less than three hours but no more than six hours in duration. This examination is composed, evaluated, and administered by the respective academic departments. This examination is related to the objectives of the program in which the student has matriculated. Its purpose is to determine the extent of the student’s knowledge and understanding of the area of study.

The student’s home department renders the decision regarding any student’s level of achievement on the examination.

Such decisions are reflected by the assignment of the appropriate grade as below:

(1) = Failure

(2) = Pass

A student has the opportunity to retake the comprehensive exam within one year of initial examination. Appeals or additional opportunities to retake the exam are to be considered by the chairperson of the department and the  appropriate dean. Students are strongly advised to sit for the comprehensive examination within one semester of the completion of their academic course work.

Note: Comprehensive examinations are not currently required of students in the English, business administration (M.B.A.), or art (M.F.A.) programs.

Continuing and Professional Education

Continuing and professional education courses are offered on a regular basis and offer alternative models for lifelong learning. Students may earn continuing education units and graduate level credits through noncredit, extension program courses, training programs, and media-based instruction. Instruction in the form of distance learning is accessible through the University’s state-of-the-art media and technology facilities. Information and applications are available through the Center for Continuing and Professional Education at 1600 Valley Road. The telephone number is 973.720.2641.

Course Cancellation

Course cancellation is a reserved right of the University. Courses may be canceled at any time prior to the beginning of the semester and without notice. The University will make every effort to assist students in program adjustment.

Credit Load

Credit load for fall and spring semesters ranges from a minimum of 3 to a maximum of 15 credits. Enrollment during  each summer session is limited to 6 credits or two courses, whichever is greater.

Full-time status: Enrolled in 9 to 15 graduate credits per semester (see specific program for exceptions; 8 credits may constitute full-time enrollment in the biology/biotechnology programs).

Part-time status: Enrolled in 3 to 8 graduate credits per semester.

Credit Requirements

The University is organized on the semester plan. A credit is a unit of measure of curricular work certifying the successful completion of a course of study within a given semester. Generally, one credit is awarded for one hour of class attendance a week for one semester, consisting of sixteen weeks. Most graduate courses are between 3 and 4 credits. In some programs, courses such as studio or laboratory courses may only be 1 credit. Credit requirements for the degree depend upon the specific graduate program. See the descriptions of individual programs for exact requirements.

Credit Restrictions

Graduate credits earned in any concurrent registration at another institution are not transferred without the advance approval of the college dean. In no case may a course in which credit was once earned be repeated for credit. The responsibility for avoiding duplication, in light of course title and number changes, rests with the student. Courses completed six or more years prior to matriculation may not be applied to a current degree. If applicable, such credit requires approval of the dean of graduate studies and research. Courses taken in a completed graduate degree may not be used or applied to the current degree in progress.

Degree Requirements

1. Completion of 30 to 60 credits, as required in the particular degree program.

2. Completion of the required number of credits in a program with a minimum 3.0 cumulative grade point average.

3. Completion of a program with no more than six semester hours of C work.

4. Satisfactory completion of a comprehensive examination and/or thesis where required, as described in the requirements of specific degree programs.

Disclosure of Educational Records

William Paterson University will disclose the educational record of a student only with written consent from the student except under the following circumstances:

1. To University officials (administrators, supervisors, admissions, academic or research staff, support staff, Board of Trustees members, and any person under contract to perform a special task, such as an auditor or attorney) who have a legitimate educational interest in or are providing a service of benefit to the student.

2. Officials of another school, upon request by the student, in which a student seeks or intends to enroll.

3. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local authorities, in connection with certain state or federally supported education programs.

4. In connection with a student’s request for or receipt of financial aid to determine eligibility, amount, or conditions of the financial aid and to enforce the terms and conditions of the aid.

5. If required by a state law adopted before November 19,1974.

6. To organizations conducting certain studies on behalf of William Paterson University.

7. To accrediting organizations to carry out their functions.

8. To comply with a judicial order or a lawfully issued subpoena.

9. To appropriate parties in a health or safety emergency.

Record of Requests for Disclosures

The appropriate University custodian maintains a record of all requests for the disclosure of educational records under his/her jurisdiction. Such request records include: (1) the name of the person making the request and any party to whom it may be redisclosed, and (2) the legitimate interest of the person making the request. Said record of requests and disclosures may be reviewed by the student.

Grade Change Policy

A grade is issued only by the faculty member teaching a course and may not be changed by anyone other than the faculty member who assigned it, unless there is convincing evidence that the assignment of the original grade was inconsistent with professional standards in the discipline. Students who would like to challenge a grade should pursue the following procedure, in accordance with due process at each step. Each step in the procedure must be initiated within ten working days of the faculty, chairperson, or departmental response. Dated, written statements are required at each step. Likewise, at each level, the faculty member, chairperson, or department executive council (or other appropriate departmental committee) must complete a review of all pertinent written materials prior to rendering a decision and inform the student in writing of the decision within ten working days of receipt of the complaint materials. If the student can verify that she or he has not been able to contact the faculty member, it is understood that the student’s right to appeal is not jeopardized, and the deadline will be extended. The student should retain a copy of all materials submitted at each level of the appeal process. If the student so chooses, he/she is allowed to appear before the appropriate committee or council at each level of the appeal process.

Grade Appeal Process

1. The student must write to the faculty member within ten working days of the receipt of the grade or after the incident related to the student’s academic performance, to request an appointment to discuss the complaint. The letter must also include any pertinent documentation to substantiate the student’s complaint.

2. At the meeting with the faculty member, the student must present any additional pertinent documents to substantiate the complaint. The faculty member must make available for review at this meeting material submitted by the student for evaluation and not yet seen by the student.

3. If the student is unsuccessful in making contact with the faculty member or after meeting with the faculty member wishes to further pursue the complaint, the student must write to the department chairperson or the graduate program director and request an appointment to discuss the complaint. A copy of all materials originally presented to the faculty member must be provided. The department chairperson tries to resolve the issue by reaching a settlement that is agreed upon by both the student and the faculty member. Each student who registers a complaint with a department chairperson must be given a copy of this policy. A copy must be attached to the appeal and signed by the student to indicate that he/she has received a copy of this procedure, and has read and understands it before the appeal can proceed.

4. If the complaint is not resolved at the chairperson’s level, and if the student wishes to pursue the complaint, the student must request, in writing, that the department chairperson convene the department executive council (or other appropriate department committee) to hear further appeal. The committee then submits a decision to the department chairperson. When the faculty member involved is the chairperson, the student may request that the dean of the college convene the department executive council (or other appropriate department committee).

5. If not satisfied with the department executive council’s (or other appropriate department committee’s) decision, and if the student wishes to further pursue the complaint, the student must write to the dean of that college requesting that the complaint be brought to the college council for a decision by the department chairpersons of the college concerned. The chairperson of the department concerned does not take part in the final vote. This decision will constitute the University or college’s final decision.

6. The faculty unequivocally has the final responsibility with regard to grade changes.

Grades and Standards

All graduate students must maintain a 3.0 GPA/B average in order to be considered in good academic standing. The following represents the grading standards for all graduate work at William Paterson University. A course grade of A indicates an achievement of distinction. It marks work of excellence expressed in an exemplary manner. A course grade of B indicates the acceptable standard of achievement. It reflects excellence in some aspect of the following areas: completeness and accuracy of knowledge, sustained and effective use of this knowledge, ability to work independently in the specific area, and originality in quality and execution. A course grade of C indicates the minimum acceptable standard of work for which credit toward the degree can be received. It reflects such factors as familiarity with course content and methods of study, the actual use of such content and methods, participation with a discriminating and active awareness of coursework, and the ability to express one’s knowledge and opinions clearly. A matriculated student who receives three “C” grades (C+, C, or C-) will be dismissed from the program and the University. A course grade of D+, D, and D- are eliminated as a grade possibility for graduate students in graduate courses. A course grade of F indicates that the student has not demonstrated work of sufficient quality and quantity. No grade points. A course grade of WD (withdrawal) indicates official withdrawal and has no effect on grade point average. A course grade of IN (incomplete) indicates that the student has not completed all of the work required in a course. Unless the work is completed within 30 days immediately following the end of the semester, the IN grade will automatically change to F.

A = 4.0 grade points

A- = 3.7 grade points

B+ = 3.3 grade points

B = 3.0 grade points

B- = 2.7 grade points

C+ = 2.3 grade points

C = 2.0 grade points

C- = 1.7 grade points

F = No grade points*

IN = Incomplete grade

AU = Audit (no grade)

WD = Withdrawal**

*Carries no credit toward degree

**Indicates official withdrawal, no effect on grade

point average

Note: Graduate courses may not be repeated under any circumstances.

Graduate Audit Policy

Students may register to audit a course and attend throughout the semester without the obligation of participating in class discussion, examinations, laboratory work, any other class activity, or receiving credit or a grade. Students auditing graduate courses must pay regular University fees and tuition. Transcripts reflect “AU” for an audit course. Students wishing to audit a course must complete the necessary form at the Registrar’s Office during the first ten (10) days of the fall or spring semesters, or during the first three (3) days of the summer session. Once the form is submitted, the decision is irreversible. Courses taken on an audit basis may not be repeated for credit at a later date. Courses taken on an audit basis may not be used to fulfill degree requirements.

Incomplete Course Policy

A course grade of IN (incomplete) indicates that the student has not completed, for valid reasons, such as severe illness  or other circumstances beyond his/her control, all of the work required in a course. Unless the work is completed within thirty days following the end of the semester, the IN grade automatically changes to F. At that point, all policies related to grades and grading applies.

Independent Study

Independent study courses are designed to allow matriculated students to earn credit for extensive readings, research, practica, or other individualized learning projects in a specific area of study. These projects are carried out under the supervision of a faculty member. The independent study course is not designed to substitute for other courses offered by the academic departments. Students may take a maximum of 6 credits of independent study in their program, with no more than one independent study course (3 credits) in any one semester. A student interested in independent study must:

1.Obtain an independent study application from the department.

2. Arrange with a faculty member to serve as mentor/supervisor of the  proposed project.

3. Prepare a written proposal that must be approved by the faculty advisor.

4  Submit the written proposal to the department chairperson of the sponsoring faculty advisor for approval. The student’s proposal should be submitted to the chairperson by the middle of the term preceding the one in which   the independent study will be pursued. The chairperson, if he/she approves the project, forwards the proposal  to the appropriate dean for approval. A letter of approval from the dean constitutes permission for the student to register for the independent study.

5. The completed application must be submitted by the student to the Office of the Registrar no later than the late registration period for the semester in which the independent study is to be undertaken. This deadline may be moved to an earlier time at the discretion of a department.

At the completion of the independent study project, students must:

1. Present the completed study or written report to their sponsoring faculty advisor for evaluation.

2. Submit the project to the sponsoring faculty chairperson for approval.

Upon successful completion of the independent study project, the student receives an appropriate grade or academic credit by the sponsoring faculty.

Note: Individual departments may establish additional procedures for independent study.

Internships, Fieldwork, and Practica

Internships, fieldwork, and other practica are learning experiences in the professional world of work that are directly related to a student’s course of study. In order to be eligible for an internship, fieldwork, or practica, the matriculated student must be in good academic standing, must have approval for the particular placement, and must be in compliance with all university policies. Each department has a specific set of requirements for approval of internships. See the graduate program director for information related to the program.

Leave of Absence

Students are eligible for a one semester leave of absence, if they are in good academic standing. One additional semester of leave may be requested in writing, citing reasons for the extension request. Please complete the leave of absence form and return the original and all copies to the registrar’s office by the deadlines listed in the online master schedule.

Students not enrolled in courses, or on leave of absence, must reapply to their program of study through the Office of Graduate Admissions and Enrollment Services or through the Web ww2.wpunj.edu/graduate/Forms_for_Current_Students.cfm. Semesters on leave are included in the six-year time limit to complete the program.

Matriculation Policy

Matriculated students are those who are formally accepted to a program that culminates in a degree, certification, or endorsement.

Dual Matriculation

Students may not be enrolled in two programs simultaneously; dual matriculation will culminate in withdrawal from the courses.

Nondegree Enrollment Policy (Graduate Only)

A student may register as a nondegree student in most programs. (See admission requirements.) Nondegree students may enroll for up to 9 graduate credits or three graduate courses. After 9 credits, in order to continue, application for admission must be completed. (This limit does not apply to senior citizens or courses taken at the undergraduate level.)

Please note that students registered with nondegree status may not be eligible for financial aid or unemployment waivers.

Please consult the financial aid office at 973.720.2202.

Exceptions: Some programs may not accept nondegree students or may require special permission, based on availability of seats. Additionally, some programs that allow nondegree study may only allow students to take 3 to 6 nondegree credits before requiring matriculation. See specific program requirements.

Readmit Policy

Graduate students not enrolled in courses and who are not on an official leave of absence for a given semester are considered academically withdrawn and are required to apply for readmission prior to resuming graduate study. A new completed admission application is submitted to the Office of Graduate Admissions and forwarded to the appropriate academic department for review and an admission decision. Coursework six years or older is reviewed by the academic department and may be required to be retaken. The academic department specifies in its application review the amount of time remaining for program completion. Applications for readmission are available in the Office of Graduate Admissions and Enrollment Services or on the Web at ww2.wpunj.edu/graduate/Apply_Now.cfm.

Note: Program completion may not exceed a total of six years.

Registration and Course Selection

Each semester, with the approval of their assigned academic advisor or graduate program director, students register for courses necessary to progress toward completion of the program in which they are enrolled. Those students who need academic advisement regarding the selection of courses required to meet the requirements for New Jersey Teacher Certification may obtain such information from the Office of Certification in the College of Education. The final responsibility for proper course selection and timely registration rests with the student. Students may register via the University Web site at www.wpunj.edu or call the Office of the Registrar at 973.720.2211.

Satisfactory Academic Progress Policy

Graduate students must maintain a cumulative grade pointaverage of 3.0 on each semester’s grade report. If at any time  a student’s cumulative GPA falls below 3.0, he/she is considered on probation and is restricted to a total of two courses or 6 credits. If after the 6 credits, a 3.0 GPA is not obtained, the student is eligible for dismissal from the program.

Student Responsibility

Graduate students are expected to know the requirements for the degree they plan to earn. While the staff and faculty endeavor to aid in every manner possible, students are responsible for staying informed of current regulations, their status in the graduate program, and their progress toward graduation. It is recommended that students meet regularly with the graduate program director or department chair for consultation and advice on completing the degree in a timely manner.

Summer Sessions

The University offers summer sessions composed of day and evening courses. An extensive program schedule includes courses that serve regularly enrolled and visiting students, and intensive seminars and institutes designed for special audiences. Information is available upon request from the Office of Graduate Admissions or through the University Web site under Office of the Registrar/Course Offerings.

Test Scores

The following standardized test scores are valid for the indicated number of years from the date the test was taken.

IELTS Two years

TOEFL Two years

GMAT Five years

GRE Five years

MAT Five years

Test score time limits may change, subject to department discretion.

Thesis

Some programs require a thesis, which must be successfully completed prior to the conferral of the degree. Students are strongly recommended to complete the thesis within one to two semesters of initial registration for the thesis course. Requests for extensions of time to complete the thesis should be made through the office of the appropriate chairpersons, faculty, and college dean.

Time and Place of Course Offerings

The master schedule is a list of courses, instructors, days, times and prerequisites available each semester. It is published online, one semester in advance. The University reserves the right to withdraw or modify the course of instruction and to change dates, times, and instructors as may be necessary.

Time Limit to Completion

A master’s degree, certification, or endorsement program must be completed within a period of six years from the time the student matriculates. The time to completion includes leaves of absences, withdrawals, thesis, and comprehensive examinations. The appropriate college dean must approve requests for extension of time. See specific program requirements unless otherwise indicated.

Transcripts

An individual student’s transcript is a confidential document and is, therefore, released only when requested in writing by the student. Transcripts may be requested from the Office of the Registrar in person ($10) or by mail ($5). A transcript should be requested well in advance of the date desired if it is to be mailed. Within five to seven workdays, certified copies are issued and sent where requested. Unofficial student copies may be obtained for a student’s personal use.

Transfer Credit Policy

A maximum of 6 credits from other institutions may be credited toward a master’s degree program provided that:

(1) the student applies for transfer credit at the time of matriculation;

(2) the work was taken in graduate courses for graduate credit;

(3) the work was taken within the last six years;

(4) the grade received was B or better;

(5) the work does not duplicate any work, graduate or undergraduate, for which credit was previously given;

(6) the work was not applied toward an academic degree at any other institution;

(7) the work was taken at an accredited college or university; and,

(8) the work is applicable to the student’s program.

A current matriculated William Paterson University student may, in some instances, be allowed to take courses off-campus at other institutions as a visiting student and transfer the credit to William Paterson. The student must receive permission from the dean of the college and/or the department chairperson of his/her program of study prior to course registration. These credits are allowed as transfer credit; provisions two through six as stated above remain applicable in such instances.

Undergraduate Coursework

Undergraduate coursework taken at the post-baccalaureate level may not be used to satisfy graduate degree requirements.

Withdrawal from a Course

A graduate student who wishes to withdraw from a course must do so within the established deadlines published in the online master schedule. If a graduate student wishes to drop to 0 (zero) credit, a leave of absence form must be filed with the Office of the Registrar.

Withdrawal from a Program (see Leave of Absence)

Students who withdraw from the University (from all of their courses) must apply for readmission according to the admissions calendar. Nonattendance of classes does not constitute a withdrawal from the University. For withdrawal information and application, contact the Office of Graduate Admissions and Enrollment Services, Raubinger 139, or call 973.720.3641.